Travel & Expense Associate

Overview

Experience: 1 to 2 years.

Location: Gurugram

Notice Period: 30 Days

Shift Hours: 2:00pm to 11:00pm IST / 3:00pm - 12:00am IST (during day light savings)

Hybrid Model : 3 days work from office per week

Skills: Travel & Expense, Reimbursement, SAP Concur, D365 

We are OGS—Omnicom's Integrated Solutions Engine that brings together a global talent community and connected capabilities in data, creative, media, commerce, and technology to build adaptive, future-ready solutions. 

We are redefining the global capability center - not as an offshoring hub, but as a true inside edge. OGS is the place where the future is tested, built, and scaled for the world’s most ambitious agencies and clients.

With over 7,000 talented professionals in India, we are proud to be a diverse, inclusive, and collaborative community that thrives on innovation and excellence. Our teams work with some of the world’s most iconic brands, helping them move faster and achieve more—everywhere. We are growing rapidly and looking for passionate individuals to be part of this journey. 

Responsibilities

• Review Expense Reports:  Thoroughly examine expense reports submitted by employees to verify the accuracy and completeness of the information.
• Policy Compliance:  Ensure that all expenses comply with GSP’s and our client’s Travel and Expense policies.
• Receipt Verification:  Verify the presence of valid receipts for each expense, confirming that they match the details provided in the expense report.
• Approval Verification:  Confirm that expenses have been appropriately authorized and approved by the relevant managers or supervisors
• Coding and Classification:  Accurately code and classify expenses based on the nature of the expenditure and allocate them to the correct projects and categories.
• Duplicate Expense Identification:  Identify and flag any duplicate expenses and transactions to prevent reimbursement issues.
• Currency Conversion:  Ensure that currency conversions are accurately inputted based on the attached bank statement.
• Policy Communication:  Communicate any discrepancies or policy violations to employees or Client Accountants and provide guidance on corrective actions.
• Timely Processing:  Efficiently process expense reports to ensure prompt disbursement of reimbursements. If necessary, follow up with the employee regarding any corrective items.
• Record Keeping:  Maintain organized and accurate records of all expense reports, approvals, and supporting documentation for future reference and audits.
• Continuous Improvement:  Identify internal controls to enhance overall efficiency and compliance.
• Audit Support: Assist in managing client audits by providing receipts and expense backup in order to comply with audit requirements.
• Client Expense Reporting: Assist in completing an expense Smartsheet with posted non-production travel expenses by category to comply with client audit requirements.
• Time sheet followup
• New vendor setup

Qualifications

• Proven experience as a Travel and Expense Analyst or in a similar financial role
• Bachelor’s degree in finance, Accounting, or related field, is a plus
• Strong understanding of Travel and Expense policies and procedures
• Excellent attention to detail and strong analytical skills.
• Ability to work independently and remotely
• Proficient in financial software and Microsoft Office suite. Experience with these systems is a plus: Microsoft Dynamics 365, IBM Cognos Analytics, Microsoft Office
• Strong communication skills, both written and verbal
• Customer service experience and/or experience with conflict resolution, is a plus