Executive Assistant - Specialist

Overview

Work Location : Hyderabad ONLY

Shift Hours : 2:00PM - 11:00PM IST / 3:00PM - 12:00AM IST (during day light savings)

Hybrid Model : 3 days work from office per week

Skills : Strategic Calendar & Time Management, Communication & Relationship Management, Travel & Logistics Leadership, Project Oversight & Research

 

Join us at OGS

We are OGS—Omnicom's Integrated Solutions Engine that brings together a global talent community and connected capabilities in data, creative, media, commerce, and technology to build adaptive, future-ready solutions.

We are redefining the global capability center - not as an offshoring hub, but as a true inside edge. OGS is the place where the future is tested, built, and scaled for the world’s most ambitious agencies and clients.

With over 7,000 talented professionals in India, we are proud to be a diverse, inclusive, and collaborative community that thrives on innovation and excellence. Our teams work with some of the world’s most iconic brands, helping them move faster and achieve more—everywhere. We are growing rapidly and looking for passionate individuals to be part of this journey.

Let us build this together!

 

About the role

We are seeking an exciting role of Specialist - Executive Assistant. You will provide high-level, strategic support to ELT, acting as a primary point of contact and an extension of the executive’s office. This role requires more than just scheduling; it demands proactive problem-solving, project management, and the ability to navigate complex business priorities with total discretion.

Responsibilities

Strategic Calendar & Time Management

• Own and optimize complex executive calendars, ensuring alignment with strategic priorities.
• Anticipate conflicts across global time zones and proactively resolve them.
• Establish best practices for time management across the leadership team.

Communication & Relationship Management

• Serve as the executive’s primary liaison, managing high-volume communications with discretion.
• Draft, refine, and oversee critical correspondence, including board-level reports and executive presentations.
• Represent the executive in key meetings, ensuring accurate documentation and accountability for follow-ups.
• Build and maintain strong relationships with internal and external stakeholders.

Travel & Logistics Leadership

• Lead planning and execution of complex domestic and international travel, including compliance with visa and regulatory requirements.
• Oversee logistics for hybrid and global meetings, ensuring seamless execution.
• Manage executive office budgets, expense reporting, and financial tracking with accuracy.

Project Oversight & Research

• Lead special projects such as corporate events, office transitions, or executive initiatives.
• Conduct in-depth research and prepare strategic briefing materials to support executive decision-making.
• Drive continuous improvement in EA processes and workflows, leveraging technology and automation tools.

Qualifications

• 6+ years of experience supporting C-suite or senior leadership.
• Bachelor’s degree in business management or related field (Master’s preferred).
• Advanced proficiency in Microsoft 365, Google Workspace, and workflow automation tools (e.g., Microsoft Copilot, ChatGPT).
• Strong leadership, organizational, and communication skills.
• High Emotional Intelligence (EQ) and ability to influence at senior levels.
• Proven ability to manage confidential information with discretion.
• Experience mentoring or guiding junior EAs or administrative staff.

 

Desirable Skills & Attributes

• Seamless executive time management and prioritization.
• High-quality, timely delivery of executive communications and projects.
• Strong stakeholder satisfaction and trust.
• Effective leadership and development of EA/administrative team members.
• Demonstrated improvements in efficiency and process innovation.