Projects Billing Specialist - Accounting - Indianapolis, IN
About this role
Overview
Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect, staff development, results and family. Our team is encouraged to explore new ideas and turn our clients' dreams into reality. With exceptional benefits, training, and mentorship, we pave the way for a rewarding career. Ready for more than just a job? Explore opportunities with us and help improve the quality of life in the communities we serve.
Group: Accounting
Position: Projects Billing Specialist
Location: Indianapolis, IN
We are seeking a motivated professional to join our Accounting department. Our Billing Specialist team is responsible for monthly client invoicing for our firm. We are excited to welcome another dependable and hardworking team member to our group.
Responsibilities
- Collaborate with Project Managers/Project Accounting Manager to ensure complex billing arrangements are followed prior to finalizing invoices.
- Facilitate the preparation and submission of Draft invoices and provide variance analysis to Project Managers as requested.
- Coordinate and prepare the monthly distribution of drafts to Project Managers for review and revisions.
- Monitor the completion of suggested revisions and finalization of invoices.
- Analyze invoices to ensure compliance with client’s contract and invoicing guidelines are met.
- Complete billing requests as requested by Project Managers.
- Research aging AR balances and provide Project Managers with thoughtful analysis regarding best course of action for balances.
- Handle client revision requests, as required in a timely manner.
- Make corrections to time entries as needed.
- Identify any issues/problems with the billing information.
- Review client guidelines and work closely with the Project Accounting Manager to ensure compliance with billing guidelines and proper set up of matters; ensuring matters, rates, timekeepers and budgets are in place for e-billing prior to invoice submission.
- Submit invoices through various e-billing portals and monitor e-bill client accounts to ensure the client invoices are accurate and successfully submitted in a timely manner.
- Update annual billing rates and apply to requested client matters as requested.
- Work closely with Project Managers and Project Accounting Manager to resolve issues with rejected invoices.
- Monitor external e-billing websites for invoice updates.
- Provide monthly estimates/accruals for client billing, upon request
- Other duties/projects as assigned
Qualifications
- 5+ continuous years of billing experience involving invoicing, accounting, various software applications (Construction, Architectural and/or Engineering industry a plus)
- Experience in Deltek Vision software is a plus
- Proven track record and ability to manage a large monthly volume of invoices
- High organizational skills with ability to remain calm under pressure while working in a fast-paced environment
- Enjoys working and contributing to a team environment
Company at a glance
Established in 1966, American Structurepoint has developed a national and international reputation for our work in a variety of disciplines and markets throughout the built environment. Our staff of more than 750 professionals goes full throttle to deliver excellence with every project. We specialize in delivering innovation and vision from concept to completion. Our approach is hands-on, fueled by open communication and collaboration with our clients. Today, our clients view us as the single point of access for all of their needs within the built environment.
Top Benefits
- Exceptional Benefits
- Training
- Mentorship
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