OFFICE OF FINANCE & ADMIN SERVICES
3003 N Central Ave Phoenix, AZ 85012

Salary: $22.2117 HRLY/$46,200.34 Salary 

Grade: 18

Closing Date: August 29, 2026

Under the general direction of the Accounting Supervisor and with minimal supervision, this position processes employee travel and other expense claims for the Department of Child Safety Reimbursement Desk.

• Reviews reimbursement claims for accuracy, completeness, and compliance with agency travel and reimbursement policies. Verifies receipts, documentation, and allowable expenses. Includes communicating with staff and providing customer support regarding missing documentation, corrections, policy clarification, and claim status updates.
  
• Ensures claims follow state policies (State of Arizona Accounting Manual (SAAM), GAO Travel Guidelines and DCS policies, and internal procedures. Identifies discrepancies, policy violations, or missing documentation.
  
• Maintains and monitors shared Outlook inbox. Tracks incoming requests, organizes emails, documents actions taken, ensures timely responses, and maintains audit-ready email records.
  
• Enters claim information into financial systems, updates logs, tracks reimbursement status, and maintains accurate records.
  
• Assists with process improvements, trains support of employee claims; updates guidance materials, internal documents, and Travel SharePoint site.
  
• Other duties as assigned as related to the position.

Knowledge of:

• Accounting principles, techniques and practices.
  
• Methods and techniques in tracking data as it relates to the area of assignment
  
• State of AZ travel and reimbursement policies
  
• Microsoft Office tools such as Word, Excel & Outlook

Skills in:

• Operating office equipment and personal computer
  
• Strong attention to detail and accuracy in reviewing financial documents
  
• Effective written and verbal communication skills
  
• Data entry and system navigation skills
  
• Customer service
  
• Applying basic mathematics
  
• Time management and organizational skills to manage high-volume workloads

Ability to:

• Adapt quickly to shifting workloads and operational needs
  
• Work independently with minimal supervision while maintaining productivity and accuracy
  
• Manage and track a high-volume shared email inbox efficiently
  
• Plan, analyze, and establish priorities in a fast-paced work environment
  
• Interpret and apply policies consistently and make sound decisions
  
• Prioritize tasks and meet payroll deadlines

Two plus years working experience in Accounting, Payroll, or Finance.

Education & Experience Requirement: High school diploma, GED.

Must obtain and maintain clearance of the DCS Central Registry.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
  
• Top-ranked retirement and long-term disability plans
  
• 10 paid holidays per year
  
• Vacation time accrued at 4:00 hours bi-weekly for the first 3 years
  
• Sick time accrued at 3:42 hours bi-weekly
  
• Deferred compensation plan
  
• Wellness plans

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting 602-255-3141 or by email at [email protected]. Requests should be made as early as possible to allow time to arrange the accommodation. Should you have any further questions regarding the interview process you can reach out to a member of our recruitment team at 602-255-2903 or by email at [email protected]. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.