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Full-time
Health Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Company-Paid Life Insurance, Paid Time Off
Posted 1d ago
~40 hrs/week
Responsibilities
The Billing Coordinator is responsible for generating accurate customer invoices and managing the accounts receivable process across multiple branch locations. They will collaborate with operational teams to ensure billable services are captured and resolve billing discrepancies to maintain financial accuracy.
Requirements
Candidates must have at least 2 years of experience in billing or accounting and possess strong attention to detail. Proficiency in Microsoft Excel and general accounting software is required, with experience in ERP systems like NetSuite considered a plus.
Full job description
We are seeking a Billing Coordinator to join our Finance team at Accredited Labs.
As our billing coordinator, you will be responsible for ensuring timely and accurate billing of customers across multiple branch locations. This includes creating and sending invoices, managing billing inquiries, collaborating with operational and finance teams, and supporting the accounts receivable process. This role reports to the Shared Services Manager and is a critical individual contributor in the finance department.
Day to Day Responsibilities:
Generate and send accurate customer invoices in a timely manner
Collaborate with operational teams to ensure all billable services are properly captured and billed
Review work orders, service documentation, and customer contracts to ensure proper billing
Respond promptly and professionally to customer inquiries related to invoices and billing discrepancies
Maintain organized records of customer billing and payment history
Support collections efforts by tracking overdue accounts and communicating with customers
Reconcile billing data and resolve discrepancies proactively
Provide regular reporting on billing status, outstanding balances, and revenue trends
Recommend and implement process improvements to streamline billing workflows
Ensure compliance with internal controls and company billing policies
Assist in month-end close processes related to accounts receivable and revenue recognition
Other duties as assigned
Basic Qualifications:
Minimum of 2 years of experience in billing, invoicing, or related accounting/administrative function
Strong attention to detail and high level of accuracy
Ability to manage and prioritize multiple tasks in a fast-paced environment
Excellent written and verbal communication skills
Strong Microsoft Excel skills and proficiency in general accounting software
Nice to have:
Experience in a multi-branch service environment
Familiarity with NetSuite or similar ERP system
Understanding of basic revenue recognition principles
Previous experience in calibration services or technical service industries a plus
About Us:
Accredited Labs is a trusted provider of accredited calibration services. Our expertise in precision calibration is marked by innovation, quality, and our dedication to customer satisfaction.
We are a network of calibration companies that blends local relationships with the reliability and resources of a national brand. We partner with established regional labs known for their deep community roots and long-standing customer trust and empower them with top-tier infrastructure and ISO/IEC 17025 accreditation. Whether onsite or in-lab, we maintain the personalized service customers depend on and deliver a consistent, compliant experience across every location.
Accredited Labs is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.
Accredited Labs does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.
Benefits:
We value our team and are proud to offer a comprehensive benefits package for all full-time employees, including:
Health Insurance – Comprehensive medical coverage to support your well-being
Dental Insurance – Preventive and restorative care to keep you smiling
Vision Insurance – Coverage for eye exams, glasses, and contacts
401(k) with Company Match – Plan for your future with our retirement savings plan and generous employer match
Company-Paid Life Insurance – Peace of mind with fully covered life insurance
Paid Time Off (PTO) – Enjoy a healthy work-life balance with paid time off
Paid Holidays – Celebrate and recharge with paid company holidays
Company-Provided Equipment – All necessary tools and technology supplied to help you succeed in your role
As one of the leading calibration labs in Phoenix, our staff has over 100 years of combined experience, with many of our technicians having received their training through the U.S. Armed Forces. We are an ISO/IEC 17025 accredited lab, and our calibration services are provided in accordance with the applicable requirements of ANSI/NCSL Z540-1 and ISO 9001. Our on-site services include:
• Calibrations and repairs performed conveniently at your facility
• Single-Source scheduling and coordination for single and/or multiple sites
• Maximum equipment up-times and productivity
• Avoidance of shipping costs and packaging time
• Direct communication between equipment user and calibration technician
• Emergency on-site calibration services available
Trident Calibration specializes in a wide variety of electrical, mechanical, dimensional, and process control equipment, and our team has provided calibration and repair services for products from thousands of different brands. In addition to our on-site calibration services, we also perform equipment calibration at our Phoenix lab, with fast turnaround times and free pick-up and delivery for our local customers.
For more information or to request a quote for your calibration needs, call us toll free at 888-237-9053!
Offices: 1725 E Robin Ln, Phoenix, Arizona 85024, US
CalibrationEquipment CalibrationTest equipment calibrationand Test equipment RepairConsultingSoftwareProfessional ServicesManufacturing
As one of the leading calibration labs in Phoenix, our staff has over 100 years of combined experience, with many of our technicians having received their training through the U.S. Armed Forces. We are an ISO/IEC 17025 accredited lab, and our calibration services are provided in accordance with the applicable requirements of ANSI/NCSL Z540-1 and ISO 9001. Our on-site services include:
• Calibrations and repairs performed conveniently at your facility
• Single-Source scheduling and coordination for single and/or multiple sites
• Maximum equipment up-times and productivity
• Avoidance of shipping costs and packaging time
• Direct communication between equipment user and calibration technician
• Emergency on-site calibration services available
Trident Calibration specializes in a wide variety of electrical, mechanical, dimensional, and process control equipment, and our team has provided calibration and repair services for products from thousands of different brands. In addition to our on-site calibration services, we also perform equipment calibration at our Phoenix lab, with fast turnaround times and free pick-up and delivery for our local customers.
For more information or to request a quote for your calibration needs, call us toll free at 888-237-9053!
Offices: 1725 E Robin Ln, Phoenix, Arizona 85024, US
CalibrationEquipment CalibrationTest equipment calibrationand Test equipment RepairConsultingSoftwareProfessional ServicesManufacturing