Rock Island, Illinois, United States · Hybrid
$65k–$75k/yr
Reports To: Senior Vice President & General Counsel Paralegal Exempt Employment Status: Full-time Location: Rock Island, Illinois Paralegal supports the General Counsel and legal team in a regulated environment. You will…
Skills: Litigation Management, eDiscovery Workflow, Financial Closings, Legal Research, Document Drafting
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The Paralegal supports the General Counsel by managing litigation files, administering eDiscovery workflows, and coordinating legal holds. Additionally, the role handles end-to-end loan closing processes, including drafting documentation and maintaining closing binders.
Requires a Bachelor's degree in paralegal or legal studies and at least three years of experience in a similar role. Proficiency in Microsoft Office and demonstrated experience with financial closings and eDiscovery are essential.
Reports To: Senior Vice President & General Counsel
Paralegal
Exempt
Employment Status: Full-time
Location: Rock Island, Illinois
Paralegal supports the General Counsel and legal team in a regulated environment. You will assist with any litigation as well as provide support for financial transactions. The schedule would be M-F 8am-5pm, with the opportunity to work a hybrid schedule after the first 90 days.
Essential Job Functions
Maintain well-organized litigation matter files (chronologies, key pleadings, correspondence, deposition materials) and keep litigation calendars current (deadlines, hearings, discovery milestones). Coordinate with outside counsel on deliverables, document exchange, and status updates; help prepare internal matter summaries for the General Counsel and business stakeholders.
Run the eDiscovery workflow; initiate and administer legal holds (custodian identification, notices, acknowledgements, reminders, releases, defensible documentation), coordinate ESI preservation and collections with IT and vendors, manage review logistics with outside counsel, and drive production/quality control (production specs, secure transfers, production logs, chain-of-custody); support privilege-log workflows and discovery tracking artifacts.
Support loan closings end-to-end by maintaining closing checklists, tracking conditions precedent, and coordinating signatures and deliverables among internal teams, borrowers, lenders, and outside counsel.
Draft/compile and manage closing documentation under attorney direction, including as applicable:
Loan/credit documents
UCC/collateral package, including UCC-1 financing statements (plus amendments/terminations as needed), track filing confirmations, and maintain lien evidence
Closing deliverables, including officer/incumbency certificates, organizational documents, good standing certificates, authorizing consents/resolutions, insurance policies
Prepare and maintain electronic closing binders (indexing, version control, signature packets, final PDFs), distribute final executed documents, and update internal repositories/matter management systems. Track post-closing deliverables and covenant/reporting ticklers and escalate issues to the lead attorney and/or General Counsel.
Draft client facing communications for attorney review, including status updates.
Proofread documents with meticulous consideration and keen eye for spelling, grammatical, and formatting errors.
Conduct legal research to support corporate actions and decisions.
Knowledge, Skills and Abilities
Strong work ethic with standards of excellence for integrity, productivity, efficiency, and accuracy.
Ability to understand the importance for using the highest level of discretion and maintaining confidentiality while working with sensitive information and data, and skill to demonstrate such.
Knowledge, skill, and ability to correctly use and apply legal terminology.
Demonstrated capability to run eDiscovery workflows with appropriate documentation rigor.
Experience supporting financial closings (checklists, signature packets, closing binders, deliverable tracking) and comfort coordinating multi-party deal processes.
Knowledge, skill, and ability to manage, organize, and store documents using standard control protocols and following established internal processes and procedures while also maintaining compliance.
Exemplary writing and proofreading skills with meticulous attention to detail.
Ability and willingness to follow directives from direct supervisor, senior management, or senior legal team members.
Ability to collaborate and communicate (both written and verbal) effectively and professionally.
Ability and willingness to take initiative without prompting within scope and quality standards.
Excellent organizational and time management skills with ability to swiftly pivot and/or multi-task in order to balance competing priorities and successfully meet deadlines.
Basic proficiency using Microsoft Office (Outlook, Word, Excel).
Ability to use and operate office machinery and other relevant equipment, such as telephone, computer, copier, scanner, and various printers.
Reads, writes, speaks, and understands English fluently.
Education and Experience
Bachelor’s degree in paralegal studies, legal studies, or a related field
Three (3) years’ previous work experience as a paralegal or similar role required.
Proven experience using Microsoft Office (Outlook, Word, Excel) required.
Salary Requirements:
$65000-$75000
Physical Requirements
Constant sedentary work for prolonged periods up to 100% of the time with occasional moving and transporting up to 25 pounds. Must be able to detect, identify, inspect, observe, perceive, and assess administrative functions. Must be able to constantly communicate and exchange accurate information. Constantly operates and uses telephone, computer, and other relevant equipment and office machinery while performing repetitious movements.
The employer and its subsidiaries are Equal Employment Opportunity (EEO) employers. To learn more about EEO, please review "EEO is the Law" poster in English (including a screen-readable electronic version), Spanish, Arabic, and Chinese.
The world's #1 firearms auction house since 2003. Always seeking consignments.
Rock Island Auction Company is the world’s #1 auction company for firearms, bladed weapons and militaria. Founded in 1993 by its current CEO Patrick Hogan, RIAC continues to lead the industry with record sales numbers and their extensive and beautiful marketing efforts. Their 150,000 square foot campus consisting of two buildings, hosts 18+ auctions each year. They actively seek consignments, be it a single weapon or a collection of hundreds, a thousand dollar item or one million. For more information, please visit www.rockislandauction.com or call 1-800-238-8022. Current job listings may be found at: https://www.rockislandauction.com/careers/
Offices: 7819 42nd St. West, Rock Island, IL 61201, US · 3600 Harwood Rd, Bedford, Texas 76021, US
The world's #1 firearms auction house since 2003. Always seeking consignments.
Rock Island Auction Company is the world’s #1 auction company for firearms, bladed weapons and militaria. Founded in 1993 by its current CEO Patrick Hogan, RIAC continues to lead the industry with record sales numbers and their extensive and beautiful marketing efforts. Their 150,000 square foot campus consisting of two buildings, hosts 18+ auctions each year. They actively seek consignments, be it a single weapon or a collection of hundreds, a thousand dollar item or one million. For more information, please visit www.rockislandauction.com or call 1-800-238-8022. Current job listings may be found at: https://www.rockislandauction.com/careers/
Offices: 7819 42nd St. West, Rock Island, IL 61201, US · 3600 Harwood Rd, Bedford, Texas 76021, US
