POSITION SUMMARY

This position is responsible for all areas of accounting and financial reporting, adherence to generally accepted accounting principles, and adherence to internal practices and procedures to ensure accurate and timely reporting of financial statements for the Laborers Funds Administrative Office of No. CA and supervisory functions for Accounts Payable, Concur, and the Laborers Training and Retraining Trust Fund. Duties include but not limited to the analysis and coding of accounting transactions, journal entries, bank reconciliation, analysis of general ledger accounts, maintenance of fixed asset database, preparation of statistical reports and financial statements. Coordinate full cycle accounts payable process for all vendors and supervise Accounts Payable and monthly close for all Funds. Assists and prepares schedules needed for the year-end audit. Analyze Fund business operations, trends, costs, revenues, financial commitments and obligations. 

PRINCIPAL DUTIES AND RESPONSIBILITIES

Essential Functions of the Position:

• Review financial statements to ensure compliance with generally accepted accounting principles (GAAP) or financial reporting standards. Financial statements should include the Laborers Trust Fund accounts.
• Assist in the preparation of invoice payments by coding and reviewing accounts payable entries
• Maintain tables of accounts and record entries to proper general ledger accounts.
• Review banking activities including wires, ACH, positive pay, issued check files, Outstanding Check files, Scan checks and Remote Deposit Capture and post activities to the General Ledger as appropriate.
• Compute taxes owed and prepared tax returns, ensuring compliance with payment, reporting and other tax requirements.
• Maintain and analyze budgets, preparing periodic reports that compare budgeted to actual costs.
• Develop, implement, modify and document record keeping and accounting processes.
• Monitor the operations of each Fund to ascertain accounting needs and to recommend, develop and maintain solutions to business and financial problems.
• Answer accounting and financials questions by researching and interpreting data.
• Ensure accurate and timely reporting of all monthly, quarterly and year end close.
• Knowledge and understanding of Contribution Reporting Run 88, Liquidated Damages and Write-Offs.
• Knowledge and understanding of Asset Inventory Systems.
• Work with the Managers to ensure a clean and timely year-end audit.
• Respond to inquiries from the Managers regarding special projects.
• Report to Management regarding the finances and status of each Fund.
• Protect organization value by keeping information confidential.
• Special projects and other duties as required.

Accounts Payable:

• Coordinate full cycle accounts payable process for all vendors, ensure timely and accurate vendor payments
• Ensure all vendor invoices have supporting documentation and are coded to correct departments and in accordance with corporate policies and GAAP
• Review expense reports for accuracy, completeness, and adherence to the Business and Travel Expense reimbursement policy
• Resolve and communicate with vendors and employees with any issues that arise
• Manage and support the AP invoice approval routing process through the accounts payable 3rd party processor Concur
• Ensure all vendor invoices have supporting documentation such as vendor contracts and W9’s prior to submitting to Concur.
• Supervise Accounts Payable and Employee expense reimbursement process for all funds ensuring accurate documentation, coding and payments for all vendors
• Create Disbursement Letters for all Funds for the Quarterly Board Meeting
• Administrator to the Concur system for all Funds

1099’s:

• Manage, prepare and reconcile Health & Welfare 1099’s for year end.
• Assist the Management in preparation and reconciling Pension and Annuity 1099’s for year end.
• Make corrections and Adjustments to 1099’s
• Review corrections once they have been processed
• Submit corrected 1099 information to the IRS and State.

Management Reporter and Insight Reports:

• Create and download reports pertaining to the various Trust and Benefit Funds

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