Rockville, Maryland, United States · On-site
$90k–$100k/yr
Job DetailsJob Location: Georgetown Preparatory School - Rockville, MD 20852Position Type: Full TimeSalary Range: $90,000.00 - $100,000.00 Salary/year POSITION SUMMARY Georgetown Preparatory School seeks a talented, deta…
Skills: Event Planning, Fundraising, Vendor Management, Budget Management, Donor Relations
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Lead the planning and execution of all advancement and community events, including the annual Prep Gala and alumni reunions. Manage end-to-end logistics, fundraising integration, and donor stewardship to support the school's broader advancement strategy.
Requires a bachelor's degree and 7-10 years of professional event management experience, preferably within a nonprofit or educational context. Must be proficient in CRM software and committed to the mission of Jesuit, Catholic education.
Job DetailsJob Location: Georgetown Preparatory School - Rockville, MD 20852Position Type: Full TimeSalary Range: $90,000.00 - $100,000.00 Salary/year
Georgetown Preparatory School seeks a talented, detail-driven, and mission-aligned Director of Events to lead the planning and execution of the school's full calendar of advancement and community events. Reporting to the Senior Director for Advancement, this position is responsible for managing signature fundraising events — most notably the annual Prep Gala — alongside alumni gatherings, reunion weekend, donor receptions, parent programs, and stewardship events throughout the year.
The ideal candidate is a skilled event professional who brings creativity, operational rigor, and a genuine enthusiasm for relationship-building in a mission-driven Catholic and Jesuit environment. This role is highly visible, deeply collaborative, and central to Prep's broader advancement strategy.
Event Planning & Execution
Lead all aspects of signature advancement events, including the annual Prep Gala, alumni reunion weekend, the Alumni Smoker, parent receptions, and donor cultivation and stewardship events
Manage event logistics end-to-end: venue coordination, vendor contracts, catering, audiovisual production, décor, transportation, printed materials, and on-site staffing
Develop and maintain event timelines, run-of-show documents, and post-event reports for each major event
Coordinate with campus facilities, dining services, and campus security to ensure seamless on-site execution for events held at the Prep campus
Manage relationships with external venues for off-campus events
Fundraising & Advancement Events
Partner closely with the Senior Director for Advancement to integrate fundraising goals — including auction components, Raise the Paddle, and sponsorship activation — into event design
Manage silent and live auction processes, including procurement outreach, item tracking, and auction platform management
Coordinate event sponsorship fulfillment, ensuring sponsors receive appropriate recognition and touchpoints
Support stewardship events for major gift donors, planned giving prospects, and endowment fund holders
Guest Experience & Communications
Develop and manage all event communications: save-the-dates, invitations, RSVPs, event-day signage, and follow-up correspondence
Maintain guest lists and RSVP data in the Advancement CRM (Veracross), ensuring accurate records and effective segmentation
Coordinate event-day volunteer teams, including briefing, assignments, and appreciation
Ensure every event reflects the warmth, excellence, and Jesuit identity that define the Prep community
Budget & Administration
Develop and manage event budgets, tracking expenses against projections
Negotiate vendor contracts and seek cost efficiencies without compromising event quality
Maintain organized files, contracts, and vendor records for all events
Support broader Advancement Office needs, including assisting with mailings, donor communications, and office administration as appropriate
Required
Bachelor's degree required
Minimum of 7-10 years of professional event management experience, with a track record of leading complex, multi-stakeholder events
Experience managing fundraising events or working in a nonprofit, independent school, or higher education advancement context strongly preferred
Exceptional organizational skills and unwavering attention to detail
Strong written and verbal communication skills; ability to interface professionally with donors, trustees, alumni, and school leadership
Proficiency with event management software, CRM databases (Veracross, OneCause or similar), and Microsoft Office / Google Workspace
Ability to manage multiple concurrent projects under deadline in a fast-paced school environment
Willingness to work occasional evenings and weekends for event execution
Commitment to the mission and values of Jesuit, Catholic education
Preferred
Experience working in an independent school, Catholic school, or Jesuit institution
Familiarity with auction platforms (such as OneCause)
Background in donor relations, stewardship, or annual fund operations
Experience managing event volunteers and external vendors
Project management and multi-tasking
Vendor negotiation and relationship management
Donor and guest experience orientation
Discretion and professionalism with confidential information
Collaborative spirit and adaptability
Creative problem-solving under pressure
Mission alignment and institutional pride
This is a 12-month, full-time position based on the Prep campus in North Bethesda, Maryland
The event calendar is heaviest in fall and spring; peak periods require evening and weekend availability
Ability to lift up to 30 lbs. for event setup and materials as needed
Qualifications