PMO Co-ordinator

Department: PMO

Employment Type: Fixed Term Contract

Location: Dublin

Description

Key Responsibilities

• Support project assurance, coordinating quality gate reviews with PMs, Head of Project Delivery & Project Sponsors.
• Maintain and continually improve governance processes, procedures, and templates.
• Maintain and continually improve Project Delivery document repository.
• Manage project library supporting maintenance of the Project Delivery team SharePoint site.
• Facilitate portfolio tracking and reporting, ensuring quality and accuracy of report information by challenging and supporting Project Managers to align to PMO standards.
• Preparation and presentation of strategic insights report for monthly internal Senior Leadership meeting.
• Collate and maintain portfolio RAID logs, lessons learned logs, etc. ensuring central repository for project data.
• Monitor deliverables working with the Head of Project Delivery, Project Managers and Portfolio Managers to ensure deliverables are completed on time and acceptance is received.
• Support onboarding of new project team members including orientation and system access.
• Maintain the Project Delivery team holiday planner.

Skills, Knowledge and Expertise

• 5+ years' experience in a similar role as PMO co-ordinator providing governance, assurance, and delivery support.
• Experience in working in large enterprise organisations, preferably within IT industry.
• Demonstrated ability in supporting Governance of a wide range of Project Delivery service
• Business Intelligence data analysis experience.
• Demonstrated capability for problem solving and decision making.
• Experience assisting/working with PMO, PMs and project team
• Experience in collaborative evaluation of project status, providing insightful challenge to ensure transparent and accurate project reporting.
• Experience using planning tools such as MS Project or Projector.

• Proficient in MS Office programs including Excel, PowerPoint & SharePoint and Smartsheet.
• Possess a good understanding of project management.
• Excellent planning, organisational, problem solving and analytic skills.
• Ability to develop and maintain portfolio reporting, governance frameworks, project controls documentation and executive reporting packs.
• Ability to challenge and support project data quality to ensure transparent, accurate and timely reporting
• Self-motivated with a proactive attitude.
• Team player with excellent inter-personal communication skills, both written and verbal.
• Excellent time management skills and working to deadlines.