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Balch & Bingham LLP logoBalch & Bingham LLP

Legal Secretary

Austin, Texas, United States · On-site

Mid level

Reports To: Office Administrator Responsibilities: Prepare, proofread and format legal documents, pleadings, discovery, memoranda, exhibits, and correspondence.Perform electronic filings with regulatory agencies and assi…

Skills: Microsoft Office Suite, Video Conferencing, Legal Document Preparation, Calendar Management, Time Entry

Balch & Bingham LLP logo

Legal Secretary

Balch & Bingham LLP

Austin, Texas, United States • On-site

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Mid level

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  • Full-time
  • high school
  • Posted 3d ago
  • ~40 hrs/week

Responsibilities

The role involves preparing and editing legal documents, managing attorney calendars, and coordinating client billings. Additionally, the secretary handles travel arrangements, expense reports, and new business intake processes.

Requirements

A high school diploma is required, with a preference for candidates possessing prior administrative law and transactional experience. Proficiency in Microsoft Office and the ability to manage competing deadlines are essential.

Full job description

Reports To: Office Administrator

Responsibilities:

  • Prepare, proofread and format legal documents, pleadings, discovery, memoranda, exhibits, and correspondence.
  • Perform electronic filings with regulatory agencies and assist with administrative law filings.  
  • Monitor regulatory dockets and maintain organized electronic records.  
  • Maintain calendar and deadlines for attorneys.
  • Coordinate meetings, appointments, and travel for attorneys.  
  • Enter, review, and edit time entry for attorneys.
  • Proof and edit monthly and quarterly client billings in accordance with firm and client requirements. 
  • Coordinate new business intake process.
  • Process expense reimbursements and check requests.  
  • Research and respond to inquiries and requests for information.
  • Organize and maintain files. 
  • Provide other support as necessary.

Skills and Qualifications:

  • Proficiency in Microsoft Office Suite and video conferencing platforms.   
  • Detail-oriented and strong follow-through skills.
  • Ability to work independently and collaboratively with other team members. 
  • Ability to handle and adjust to competing deadlines and priorities.  
  • Excellent communication skills.  
  • Prior administrative law or transactional experience preferred.  
  • Experience with regulatory agencies such as PUC, Railroad Commission, SOAH, or TCEQ preferred.  
  • Client service focused. 
  • Some overtime may be required. 
  • High school diploma or equivalent required.

Related keywords

Legal SecretaryEnergy LawTransactional ExperienceAdministrative LawMicrosoft OfficeLegal CorrespondenceClient BillingsTime EntryCalendar ManagementLegal Documentation

About Balch & Bingham LLP

LinkedInVisit site

Excitement Comes From Knowing What to Expect.

Industry
Law Practice
Company size
201-500 employees
Founded
1922
Headquarters
Birmingham, Alabama
LinkedIn followers
8,774

Balch & Bingham LLP is a full-service corporate law firm recognized nationally for its genuine dedication to its clients, forward-thinking approach, and ability to anticipate what is on the horizon. Since 1922, the firm has earned the respect and loyalty of clients nationwide, with deep knowledge in highly regulated industries including our Energy, Environmental, Corporate & Commercial, and Litigation Practices. Named one of America’s top trusted corporate law firms by Forbes, Balch & Bingham includes more than 200 attorneys who are known for leveraging collaboration, creativity, and practicality to solve complex legal challenges. For more information, visit balch.com.

Offices: 1901 Sixth Avenue North, Suite 1500, Birmingham, Alabama 35203, US · 30 Ivan Allen, Jr. Blvd., NW, Suite 700, Atlanta, GA 30308, US · 188 East Capitol Street, Suite 1400, Jackson, MS 39201, US · 1310 Twenty Fifth Avenue, Gulfport, MS 39501-1931, US · 601 Pennsylvania Avenue N.W., Suite 825 South, Washington, DC 20004, US

AppellateConstructionCorporateEnergyEnvironmental LawFinancial InstitutionsGovernment RelationsHealth LawImmigrationInsurance
View all jobs at Balch & Bingham LLP

About Balch & Bingham LLP

LinkedInVisit site

Excitement Comes From Knowing What to Expect.

Industry
Law Practice
Company size
201-500 employees
Founded
1922
Headquarters
Birmingham, Alabama
LinkedIn followers
8,774

Balch & Bingham LLP is a full-service corporate law firm recognized nationally for its genuine dedication to its clients, forward-thinking approach, and ability to anticipate what is on the horizon. Since 1922, the firm has earned the respect and loyalty of clients nationwide, with deep knowledge in highly regulated industries including our Energy, Environmental, Corporate & Commercial, and Litigation Practices. Named one of America’s top trusted corporate law firms by Forbes, Balch & Bingham includes more than 200 attorneys who are known for leveraging collaboration, creativity, and practicality to solve complex legal challenges. For more information, visit balch.com.

Offices: 1901 Sixth Avenue North, Suite 1500, Birmingham, Alabama 35203, US · 30 Ivan Allen, Jr. Blvd., NW, Suite 700, Atlanta, GA 30308, US · 188 East Capitol Street, Suite 1400, Jackson, MS 39201, US · 1310 Twenty Fifth Avenue, Gulfport, MS 39501-1931, US · 601 Pennsylvania Avenue N.W., Suite 825 South, Washington, DC 20004, US

AppellateConstructionCorporateEnergyEnvironmental LawFinancial InstitutionsGovernment RelationsHealth LawImmigrationInsurance
View all jobs at Balch & Bingham LLP

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