POSITION SUMMARY The Office Coordinator provides the first point of contact for Chesapeake Contracting Group by greeting our clients, stakeholders, and associates. This position requires an onsite presence at our Owings …
Skills: Communication, Interpersonal Skills, Organizational Skills, Time Management, Detail Oriented
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$16/hr–$19/hr
Full-time
Flexible Work Environment, State-of-the-art Technology, Modern Office Spaces, Opportunities For Advancement
Posted 15d ago
~40 hrs/week
Responsibilities
The Office Coordinator serves as the first point of contact for clients and manages daily office operations, including administrative tasks and front desk duties. They are also responsible for coordinating with vendors, managing financial reports, and supporting executives to ensure office efficiency.
Requirements
Candidates must be at least 16 years old and possess excellent communication, organizational, and computer skills. The role requires a professional demeanor and the ability to work cooperatively across different departments.
Full job description
POSITION SUMMARY
The Office Coordinator provides the first point of contact for Chesapeake Contracting Group by greeting our clients, stakeholders, and associates. This position requires an onsite presence at our Owings Mills office approximately 2–3 days per week.
The person reports to HR, supports several Executives, and is pivotal to ensuring the office runs smoothly and efficiently.
This is a temporary, part-time position intended to support the team through the summer, with an anticipated end date of August 2026 and potential for the role to extend beyond that timeframe
RESPONSIBILITIES
Front Desk
Welcome visitors with a friendly and helpful attitude
Receive incoming calls, and answers inquiries and directing to the appropriate person
Maintain a professional appearance
Maintain a clean, organized front lobby
Direct visitors appropriately
Administrative Responsibilities
Manage daily office operations, including administrative tasks such as answering phones, responding to emails, coordinating meetings and overseeing project schedules
Organize and maintain files, records, and databases
Create and implement office policies and procedures, including safety protocols and best practices
Coordinate with contractors, vendors, and suppliers to ensure job site materials and supplies are on schedule and within budget
Prepare and manage financial reports, including budgets, invoices, and payroll
Act as a liaison between clients, managers and construction teams to ensure open communication and timely project completion
Receive, stamp, and deliver incoming mail and packages
Send outgoing mail and packages
Order supplies for office and field employees
Conduct office supply inventory and stock supplies when received
Stock the kitchen with coffee supplies daily
Stock the copy areas with paper and supplies
Enters equipment hours and locations for equipment at jobsites and sends out to appropriate associated weekly
Runs dishwasher each evening and unloads dishwasher each morning
Turns TVs and fireplace on and off each day
Provide lunch for the executives
Maintain PTO Calendar Weekly
Send out FedEx Invoice weekly to Accounts Payable
All others duties as assigned
Must be at least 16 years old
Excellent communication and interpersonal skills
Excellent organizational and time-management skills
Traits
Efficient
Communication
Accountable
Work Cooperatively with other Departments
Detail Oriented & Thorough
Proactive
Flexible
Professional under pressure
Dependable
Computer Proficient
Time Management
Highly organized
Exceptional attention to detail
Patient
Compensation Range - $16.00 - $19.00 an hour
📌 A flexible work environment
📌 State-of-the-art technology to get the job done
📌 New office spaces designed for today’s working environment
Commercial General Contractor serving Maryland, Virginia & North Carolina since 1979.
Industry
Construction
Company size
51-200 employees
Founded
1979
Headquarters
Owings Mills, Maryland
LinkedIn followers
14,574
With over 45 years of leadership and building experience, Chesapeake Contracting Group is an award-winning, multi-faceted business leader in the Maryland, Virginia and North Carolina regions. We are a people first company that believes in delivering great client experiences and exceptional construction solutions. We prioritize relationships and continue to expand our list of repeat clients through leadership, radical candor, and precise estimates and expectations. At Chesapeake, we are unwavering in our commitment to our mission, vision and values and are committed to not only our clients but our associates, too. We have established internal programs to spur professional development and are committed to personal growth while delivering top construction projects.
Offices: 10065 Red Run Blvd, Suite 230, Owings Mills, Maryland 21117, US · 2077 Somerville Rd, Suite 310, Annapolis, Maryland 21401, US · 13241 Woodland Park Rd, Suite 150, Herndon, Virginia 20171, US · 3000 Rdu Center Dr, Suite 117, Morrisville, North Carolina 27560, US · Richmond, Virginia, US
New ConstructionRenovationInteriorsLEED/Green ConstructionDesign/BuildPre-Development ServicesSite DevelopmentValue-Added SolutionsRetailAutomotive
Commercial General Contractor serving Maryland, Virginia & North Carolina since 1979.
Industry
Construction
Company size
51-200 employees
Founded
1979
Headquarters
Owings Mills, Maryland
LinkedIn followers
14,574
With over 45 years of leadership and building experience, Chesapeake Contracting Group is an award-winning, multi-faceted business leader in the Maryland, Virginia and North Carolina regions. We are a people first company that believes in delivering great client experiences and exceptional construction solutions. We prioritize relationships and continue to expand our list of repeat clients through leadership, radical candor, and precise estimates and expectations. At Chesapeake, we are unwavering in our commitment to our mission, vision and values and are committed to not only our clients but our associates, too. We have established internal programs to spur professional development and are committed to personal growth while delivering top construction projects.
Offices: 10065 Red Run Blvd, Suite 230, Owings Mills, Maryland 21117, US · 2077 Somerville Rd, Suite 310, Annapolis, Maryland 21401, US · 13241 Woodland Park Rd, Suite 150, Herndon, Virginia 20171, US · 3000 Rdu Center Dr, Suite 117, Morrisville, North Carolina 27560, US · Richmond, Virginia, US
New ConstructionRenovationInteriorsLEED/Green ConstructionDesign/BuildPre-Development ServicesSite DevelopmentValue-Added SolutionsRetailAutomotive