Santa Monica, California, United States · Hybrid
$92k–$140k/yr
Job DetailsLevel: ExperiencedJob Location: California - SANTA MONICA, CA 90404Position Type: Full TimeSalary Range: $92,000.00 - $140,000.00 Salary/yearJob Overview We are seeking an experienced, highly capable assistant…
Skills: Calendar Management, Travel Coordination, Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Provide dual executive and personal support to the CEO and other senior leadership, managing complex calendars, travel, and business reports. Handle personal logistics, home project coordination, and household financial budgeting with absolute discretion.
Requires demonstrated experience supporting senior-level executives in both professional and personal capacities. Must be proficient in Microsoft Office and AI tools, possessing strong communication skills and the ability to remain calm under pressure.
Job DetailsLevel: ExperiencedJob Location: California - SANTA MONICA, CA 90404Position Type: Full TimeSalary Range: $92,000.00 - $140,000.00 Salary/yearJob Overview
We are seeking an experienced, highly capable assistant to provide combined executive and personal support to senior leadership. This is a dual-role position requiring the polish and discretion of a top-tier executive assistant alongside the resourcefulness and trust of a personal assistant. The ideal candidate is smart, friendly, calm under pressure, flexible, self-motivated, detail-oriented, and a quick learner who thrives in a fast-paced environment with shifting priorities.
The role requires working from the CEO’s home office one day per week most weeks, but may be more at times.
This position reports to the CEO and will work most directly with the CEO on a day-to-day basis. The Assistant will also provide selected support to the Chairman and the Chief Creative Officer as needed.
Executive Support (70%)
Manage complex, frequently changing calendars across multiple executives, including scheduling, prioritization, and conflict resolution.
Coordinate travel arrangements, including flights, ground transportation, accommodations, meals and the development of detailed itineraries.
Book restaurant reservations and coordinate business meals, client entertainment, and offsite meetings.
Prepare, format, and proofread monthly reports.
Build and maintain PowerPoint presentations for internal and external audiences, ensuring brand consistency and visual polish.
Develop and update Excel spreadsheets, including basic and complex, linked spreadsheets.
Plan and coordinate offsite meetings, as needed.
Weekly visit to Santa Monica office to collect and distribute mail, reroute correspondence/packages, and prepare and deposit checks in a timely and confidential manner.
Process expenses, reconcile receipts, and maintain organized records.
Handle sensitive and confidential information with absolute discretion.
Personal Support (30%)
Manage home projects and tasks, including coordinating with vendors, contractors, and service providers.
Schedule personal appointments and run point on time-sensitive personal logistics.
Plan and coordinate personal travel and family events as needed.
Track and follow up on outstanding household and personal items to ensure nothing falls through the cracks.
Maintain monthly financial budget, including monthly reconciliation and updated forecast.
Anticipate needs and proactively solve problems before they escalate.
QualificationsExperience
Demonstrated experience supporting senior-level executives in both an executive and personal assistant capacity.
Track record of managing competing priorities across multiple principals in a demanding professional environment.
Strong proficiency in Microsoft Outlook, Excel, PowerPoint, and Word.
Comfort and fluency with ChatGPT and other AI tools for drafting, research, and productivity.
Solid general technology skills, with the ability to troubleshoot common computer issues independently.
Ability to work effectively with external, off-site help desk support when issues require escalation.
Communication & Writing
Excellent written communication skills, including the ability to draft polished correspondence, reports, and messages on behalf of executives.
Strong verbal communication and interpersonal skills; highly professional in all interactions.
Able to motivate and influence others — internal teams, vendors, and external partners — to deliver on what is needed and within deadline.
Smart and quick to learn new systems, people, and contexts.
Friendly and approachable, with a warm professional demeanor.
Calm under pressure and able to maintain composure during demanding moments.
Flexible and adaptable as priorities shift throughout the day.
Self-motivated; takes initiative without requiring direction on every task.
Detail-oriented with a high standard for accuracy and follow-through.
Discreet and trustworthy with confidential business and personal information.
This position is primarily performed in a remote office environment. The employee is regularly required to sit for extended periods of time; use hands and fingers to operate a computer keyboard, mouse, and other office equipment; and communicate effectively via phone, video conferencing, and written communication. The employee may occasionally need to stand, walk, and lift or move items up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
Honest – You know how to decipher truth from the research you’re conducting and are able to advocate on behalf of the truth in your analysis and recommendations to the client.
Empathetic – You are able to see a situation from all sides, whether it be a consumer making a product decision, an employee that’s learning a new skill, or a client that’s facing a difficult stakeholder.
Daring – You believe that research is an active tool in helping to enrich the lives of people, and as such, are not willing to hold back something that will clearly benefit them. After all, good people decisions are good business decisions.
All-in – You demonstrate a love and energy behind your craft and more importantly, you believe in our movement, which is that people need to hold the power in shaping business decisions.
Bovitz recognizes that employees are our most important asset. The competitive compensation package and broad range of benefits extended to our employees directly reflects the value placed on their importance to our success. Some of our benefits include:
Enjoy the flexibility of working remotely while contributing to impactful projects.
Medical, Dental and Vision plans (100% employee medical premium paid by the company)
401(k) matching
Profit-sharing plan
Employee stipend to use towards health & wellness, home office, professional development and so much more
Paid vacation (two weeks annually)
A generous holiday schedule, including three summer days and the week between Christmas and New Year’s Day
Bovitz, Inc. is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
People First.
We are Bovitz, Inc., a market research and strategy firm that puts people at the center of design, innovation, and growth. We believe in the value that companies of all shapes and sizes can bring to people’s lives, and it matters to us that they actually do it. As a company, our mission is to give real people a voice so powerful that their stories change the course of business decisions. So, we go out and talk to real people about what they need and want, and then show companies what to do with that. Simply put, we’re in the business of improving people’s lives.
Offices: 3110 Pennsylvania Avenue, Santa Monica, California 90404, US
People First.
We are Bovitz, Inc., a market research and strategy firm that puts people at the center of design, innovation, and growth. We believe in the value that companies of all shapes and sizes can bring to people’s lives, and it matters to us that they actually do it. As a company, our mission is to give real people a voice so powerful that their stories change the course of business decisions. So, we go out and talk to real people about what they need and want, and then show companies what to do with that. Simply put, we’re in the business of improving people’s lives.
Offices: 3110 Pennsylvania Avenue, Santa Monica, California 90404, US
