Jobs at XStar Aviation (Now Hiring) — 2 open

XStar Aviation is seeking a highly skilled and detail-oriented Program Control Analyst to support DoW and federal contracting programs across technology development and digital engineering projects. This role provides critical cost, schedule, and performance insight to program leadership, ensuring accurate and proactive management of project resources, budget execution, and contract compliance.

The Program Control Analyst will support the full lifecycle of project planning, execution and closeout, while helping XStar Aviation mature its internal tools, processes and reporting systems as a rapidly growing federal contractor.

 

Key Responsibilities

Cost & Financial Management

• Build, maintain, and analyze project budgets, labor plans, cost reports, and financial forecasts.
• Track burn rate, labor utilization, CLIN-level spending, and funding obligations.
• Support monthly, quarterly, and annual Estimate at Completion (EAC) updates.
• Perform variance analysis and highlight risks, trends, and mitigation options.
• Assist with cost volume and pricing support for proposals, task orders, and contract modifications.
• Coordinate with finance on invoice validation, WAWF submissions, and revenue recognition.

Schedule & Performance Tracking

• Coordinate with project managers to maintain integrated master schedules, milestones, and deliverables.
• Monitor schedule performance and identify risks, delays, or dependency issues.
• Produce reports on project status, resource allocation, and key performance indicators (KPIs).
• Support resource planning, including 1880-hour productive capacity modeling.

Contractual & Administrative Support

• Assist with contract compliance, documentation control, and reporting requirements.
• Maintain accurate WBS structures, baseline documentation, and configuration control.
• Support deliverable tracking, COR/AOR reporting, and monthly/quarterly client updates.
• Help maintain readiness for audits (DCAA, DCMA, internal reviews).

Data & Reporting

• Develop dashboards, metrics, and analytic tools which support program leadership.
• Prepare briefing materials and documentation for government stakeholders.
• Ensure data accuracy and integrity across cost, schedule, and performance systems.

Proposal & Business Development Support

• Assist with cost models, labor category analysis, and pricing narratives.
• Gather historical actuals to support pricing and future cost estimates.
• Align proposal WBS, schedule, and cost structure with technical scope.

Cross-Functional Coordination

• Collaborate with finance, procurement, HR and technical teams to ensure alignment between contract, budget, project activities and staffing.
• Participate in internal and external program reviews and status meetings.

Required Qualifications

• Bachelors degree in Business, Finance, Project Management, Engineering, Data Analytics, or related field.
• 3-5 years of experience in project controls, project analysis, financial analysis, program management support or federal contract support.
• Strong understanding of CPFF, FFP, T&M, severable vs non-severable funding, and RDT&E vs O&M funding.
• Strong proficiency in Microsoft Excel and financial modeling.
• Ability to interpret contract documents, CLIN Structures, SOWs, and WBS artifacts.
• Familiarity with project scheduling tools and Deltek Costpoint.
• Excellent written and verbal communication skills.
• Ability to work in a dynamic environment with shifting priorities.
• Strong analytical, organizational, and problem-solving abilities.

Preferred Qualifications

• Experience with Deltek Costpoint Projects and Planning modules
• Knowledge of Earned Value Management (EVM) and project performance metrics.
• Knowledge of FAR/DFARS requirements and federal acquisition processes.
• Experience with federal financial or program management systems.
• Prior experience working with defense, civilian, or intelligence agencies.
• Active clearance or the ability to obtain one.

Key Competencies

• Attention to detail and data accuracy
• Ability to interpret financial and project data
• Critical thinking and risk awareness
• Professional communication with government clients
• Ability to work both independently and within integrated teams
• Strong accountability and deadline management

Equal Opportunity Statement

XStar Aviation is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, or any other protected characteristics as outlined by federal, state or local laws.