Job Title: General Clerk III
Location: St. Petersburg, FL
Client - NOAA
Description:
The General Clerk III supports NOAA’s Southeast Regional Office (SERO) by providing
advanced administrative, financial, property, travel, timekeeping, acquisition, and meeting
coordination services. This position plays a critical role in maintaining compliance with
NOAA policies, federal regulations, and internal control requirements across multiple
administrative domains.
The role integrates time and attendance management, travel processing, property
accountability, procurement assistance, records management, and meeting facilitation to
ensure accurate tracking, timely processing, and operational continuity for NOAA programs,
divisions, and leadership.
Key Responsibilities:
Time and Attendance Management
● Configure and maintain GovTA accounts including labor distribution codes, work
schedules, organizational assignments, and supervisor relationships.
● Validate, correct, and certify employee timesheets and ensure compliance with pay-
period deadlines.
● Monitor accounting code accuracy and resolve discrepancies with employees,
supervisors, and the Master Timekeeper.
● Produce and distribute Uncertified Timesheet Reports and coordinate corrective
actions.
● Serve as the primary point of contact for timekeeping inquiries and resolve issues
within one business day.
● Maintain and upload Deepwater Horizon (DWH) time and attendance records in
SharePoint.
● Track all records and immediately notify the Project Lead and COR of discrepancies.
Travel Administration
● Prepare and process Travel Authorizations and Vouchers using E2 Solutions.
● Monitor accounting codes, coordinate amendments, and maintain complete travel
records.
● Serve as the first point of contact for employee and invitational traveler travel
questions.
● Coordinate with supervisors, SERO Travel Coordinators, and help desks to resolve
issues.
● Produce travel status reports and assist with travel projections and forecasting.
Data Entry & Administrative Processing
● Maintain databases, spreadsheets, and tracking systems supporting scientific,
administrative, and regulatory activities.
● Prepare, edit, proof, and format documents for clearance, signature, and distribution.
● Process reports containing tables, charts, graphs, and multi-column formatting.
● Manage scanning, filing, copying, and electronic document storage.
● Communicate with constituents to clarify data and survey information.
Mail Services
● Process all incoming and outgoing mail and packages, including metering,
distribution, and delivery tracking.
● Ensure all SERO mail is routed within one business day and returned if misdirected.
● Receive and sign for deliveries from USPS, FedEx, UPS, and other carriers.
● Coordinate maintenance and troubleshooting of postage meters.
Property Accountability
● Support the Property Custodian and Property Accountability Officer in inventory, asset
tracking, office moves, and equipment management.
● Maintain asset records in Sunflower and reconcile Unreconciled Payment Reports
(UPR).
● Validate asset changes, additions, retirements, and financial data.
● Distribute hand receipts and support annual, quarterly, and random inventories.
● Complete required property, ethics, IT security, and safety training.
Administrative Assistance Support
● Provide liaison and coordination support to SERO Administrative Leadership.
● Analyze timekeeping and travel data to identify trends and report findings.
● Track timesheet and travel compliance and notify leadership of discrepancies.
● Draft and improve administrative procedures, workflows, and controls.
● Perform full office automation support including document management, 508
compliance, records, visitor reception, and office supply management.
● Maintain internal databases including EndNote, Environmental Consultation
Organizer, and Google Sheets.
● Route and track documents between divisions, SERO Directorate, and NOAA General
Counsel.
● Develop and improve tracking tools, spreadsheets, and standardized forms.
Acquisition & Procurement Support
● Assist with requisitions, market research, contract package preparation, and
acquisition tracking.
● Create and manage PRISM requisitions and procurement documentation.
● Track acquisition workflows and recommend process improvements.
● Support government purchase card reviews, market research, and compliance.
● Prepare acquisition reports and maintain statistical procurement data.
Meeting Facilitation
● Plan, coordinate, and facilitate SERO Administrative Meetings.
● Prepare agendas, documents, handouts, and meeting logistics.
● Record and distribute meeting minutes and follow-up documentation.
Required Skills / Education / Qualifications
● High School Diploma or equivalent
● Minimum of one (3) year of relevant administrative or clerical experience
● Ability to use standard office software (Word, Excel, email, databases)
● Strong attention to detail, organization, and communication skills
Desired Skills
● Experience supporting federal government offices
● Experience working with databases, document management, and records
● Familiarity with mailroom or logistics operations
● Experience supporting meetings and preparing minutes
