Legal Assistant

Vorys is a special place! Our Cleveland, Ohio office offers competitive pay, professional development, a robust benefits package starting on day one, and a culture of client service that permeates not only how we serve clients, but also how we treat one another. Join us and experience The Vorys Difference!

Position Summary:

The Legal Secretary will perform a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures. The Legal Secretary is assigned to assist attorneys in multiple practice groups and will support 5-9 attorneys. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed and delegating work to appropriate departments and completing other tasks as assigned in a timely and accurate manner.

Essential Functions:

• Delegate attorney work to appropriate departments.
• Prepare practice-specific documents, paper court filings and e-filings, and update electronic pleading/correspondence/closing folders.  
• Screen telephone calls and take messages for attorneys when requested.  Receive clients and visitors.  Maintain good public relations with clients.  Observe confidentiality of attorney-client relationship.
• Read, sort and date incoming mail when requested.  Ensure that outgoing mail is delivered timely and specify types of delivery.
• Schedule and calendar meetings and deadlines for attorneys.
• Assist other legal assistants and attorneys in the practice group team as time permits and as requested by other attorneys, the Regional Office Administrator or Human Resources.
• Review pro forma reports and make electronic revisions, when requested. 
• Open new files, request conflict of interest checks, maintain client and general files, conduct periodic review of possible storage of older files, and prepare files to be closed.  
• Perform other duties and tasks as assigned.

Knowledge, Skills and Abilities Required:

• Excellent spelling and proofreading skills
• Intermediate Microsoft Word skills
• Typing (45+ wpm)
• Effective delegation skills
• Knowledge of court filing procedures, including electronic filing
• Working knowledge of internet navigation  
• Ability to organize, prioritize and produce quality work
• Ability to effectively multi-task
• Excellent interpersonal communication skills, both verbal and written
• Adaptable to changing demands from multiple people
• Detail and deadline oriented
• Self-motivated and flexible in order to complete assignments in a timely manner
• Strong team-working abilities

Knowledge, Skills and Abilities Desired:

• MS Excel
• Intapp Flow
• iManage 10 / FileSite
• Chrome River
• PDF conversions and manipulations

Education and Experience:

• High school diploma or equivalent required.
• 3 - 5 years of experience in similar field required. Previous law firm experience preferred.
• Previous law firm experience in Insurance Defense Litigation and Insurance Company Billing preferred.  

The expected pay scale for this position $32.31-$35.90 is per hour (overtime eligible per applicable laws) with an approximate annualized equivalent of $63,000.00-$70,000.00 based on 37.50 hrs./week. Actual earnings may vary. This range represents our good faith estimate of the starting rate of pay at the time of posting. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions. 

At Vorys, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity & parental leave, discretionary bonus opportunity, family building resources, identity theft protection, a 401(k) plan with discretionary employer contribution potential, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You’ll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions.

Equal Opportunity Employer:

Vorys does not discriminate in hiring or terms and conditions of employment because of an individual’s sex (including pregnancy, childbirth, and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. Vorys only hires individuals authorized for employment in the United States. 

Vorys is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process.