PM
Project Administrator
full-time•Jacksonville
About this role
PROJECT ADMINISTRATOR
JOB DESCRIPTION SUMMARY
The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.
REQUIREMENTS
Education
- Required: High School Diploma.
- Preferred: High School Diploma and some secretarial courses.
Experience
- Required: General secretarial experience.
- Preferred: General secretarial experience and some general construction industry knowledge.
Skills / Knowledge / Abilities
- Position requires intermediate computer skills (Word and Excel).
- Position requires excellent organizational skills.
- Position requires the working knowledge of general office. equipment (fax machines, copiers, etc…).
- Position requires the ability to communicate with and work with all types of people.
- Position requires good telephone etiquette.
DUTIES AND RESPONSIBILITIES
- Preparation of subcontracts, purchase orders and change orders.
- Review and approval of subcontractor certificates and insurance.
- Review and approval of subcontract security (bonds, letter of credit, etc.).
- Prepare and distribute bid packages on CM projects.
- Prepare and distribute addendums on CM projects.
- Prepare outgoing correspondence (type, fax and mail).
- Prepare owner pay applications.
- Prepare owner change orders.
- Prepare and distribute project directories.
- Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
- Various notary duties (pay requests, bids, etc.).
- Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
- Preparation of weekly packages to satellite (and job site) offices.
- Other miscellaneous duties as needed.
What you'll do
- The Project Administrator is responsible for providing administrative support to jobsite staff, including preparing subcontracts and managing project documentation. Additional duties include filing, correspondence preparation, and follow-up with subcontractors.
About Pavarini McGovern
Pavarini McGovern is the “new building” business unit of the STO Building Group in the greater New York City metropolitan area. Pavarini McGovern's project types include entirely new structures, major expansions, and building repositioning for both public and private sector clients in a variety of market sectors including cultural, education, hospitality, residential, retail, commercial/office, and civic/institutional.
We believe that bringing passion and creativity to construction translates into great finished projects and satisfied clients. We believe that our success is based upon hiring and developing the right talent to provide superior services to and build trusting relationships with our clients. No matter the size or scope of the project, we love to build and we do it well.
Pavarini McGovern was founded as a member of STO Building Group in 2001. The STO Building Group is a family of independent companies including Structure Tone, LF Driscoll, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, and Abbott Construction.
STO Building Group (Pavarini McGovern) is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
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Frequently Asked Questions
What does a Project Administrator do at Pavarini McGovern?
As a Project Administrator at Pavarini McGovern, you will: the Project Administrator is responsible for providing administrative support to jobsite staff, including preparing subcontracts and managing project documentation. Additional duties include filing, correspondence preparation, and follow-up with subcontractors..
Is the Project Administrator position at Pavarini McGovern remote?
The Project Administrator position at Pavarini McGovern is based in Jacksonville, Florida, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Project Administrator position at Pavarini McGovern?
You can apply for the Project Administrator position at Pavarini McGoverndirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.