Facilities Coordinator

At Hospice of the East Bay (HEB), everything we do is rooted in compassion, dignity, and community. For nearly 50 years, HEB has provided hospice and palliative care to patients in their homes and at our six-bed inpatient hospice facility, regardless of a person’s ability to pay. Our interdisciplinary teams support both patients and families, with bereavement services offered for at least one year after a loved one’s death. 

Behind that care is a dedicated group of professionals who make sure our spaces are safe, welcoming, and fully functional. We are seeking a Facilities Coordinator who takes pride in meaningful work and understands how their behind-the-scenes efforts directly support compassionate care. 

Position Summary

The Facilities Coordinator is a vital member of the IT & Facilities team and reports to the Senior Director, IT & Facilities. This role supports all HEB locations—including our administrative offices, inpatient hospice facility, and thrift shoppes—by ensuring buildings, grounds, and vehicles are well-maintained, compliant, and ready to serve patients, families, staff, and volunteers.

This position is ideal for someone who enjoys hands-on work, values service, and wants to contribute to a mission-driven organization where their work truly matters.

What You’ll Do

• Support Safe, Caring Environments

• Ensure all HEB facilities are safe, clean, functional, and welcoming.

• Coordinate maintenance for buildings, grounds, and equipment, including HVAC, plumbing, electrical, janitorial, landscaping, fire safety, and security systems.

• Perform or coordinate minor repairs and handyman tasks such as patching, painting, furniture assembly, and small installations.

• Assist with office moves, space planning, and facility improvement projects.

• Promote Safety & Preparedness

• Maintain compliance with safety codes and conduct regular safety inspections.

• Support emergency preparedness and response planning.

• Assist with staff safety training, including fire extinguisher use and disaster preparedness.

• Communicate safety reminders and best practices to staff.

• Manage Fleet Operations

• Oversee day-to-day management of HEB’s vehicle fleet.

• Coordinate routine and emergency maintenance, inspections, and repairs.

• Track registrations, insurance, smog certifications, and vehicle documentation.

• Maintain accurate fleet inventory and reporting.

• Be a Trusted Partner to Staff

• Serve as a responsive, customer-focused resource for facilities needs.

• Proactively check in with staff through regular walk-throughs and site visits.

• Coordinate and communicate with vendors and contractors.

• Troubleshoot facilities issues and follow through to resolution.

• Maintain inventories, documentation, and clear communication with leadership.

What We’re Looking For

• A service-oriented professional who values teamwork and compassion

• Strong communication skills and the ability to remain calm in urgent situations

• Organized, proactive, and dependable

• Comfortable with hands-on maintenance work and moving equipment as needed

• Experience with facilities, maintenance, or building operations (handyman skills preferred)

Experience & Education

• High school diploma required; some college preferred

• Associate degree or technical training in facilities management or a related field a plus

• Minimum of three (3) years of facilities support experience

• Comfortable using computers, email, and web-based tools

• Ability to work effectively with staff, vendors, and leadership across the organization

Why Work at HEB

• Meaningful work that directly supports compassionate end-of-life care

• Mission-driven, community-based nonprofit organization

• Collaborative and respectful workplace culture

• Opportunity to make a real difference every day—often behind the scenes, but always impactful

Benefits

• 403b Retirement Account and generous company match.
• Medical, Vision, and dental; some plans qualify for a Health Saving Account (HSA)
• Up to 27 days of PTO/Holiday 
• Group & Voluntary Life / Accidental Death & Dismemberment Insurance
• Tuition Reimbursement
• Mileage Reimbursement at the current IRS rate
• Pet Insurance
• Employee Discounts
• Employee Assistance Program
• Work with passionate team members that have the same commitment to our organization as you.

Come join our team and make a real difference when you go to work!