ABOUT US:

At Dungarvin, we are more than a provider of support services; we’re a mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976, we’ve been dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs. 

Our mission is simple but powerful: respecting and responding to the choices of people in need of supports. This mission guides everything we do; from creating individualized service plans to building strong partnerships with families, teams, and communities. 

As a Dungarvin employee, you’ll be at the heart of that mission. You’ll help people live meaningful lives on their own terms; supporting their goals, honoring their choices, and empowering their independence. 

With services in 15 states, our team is united by a shared commitment to making a real difference; one person, one voice, one choice at a time. 

Join our nationwide family and let us help you achieve your unique goals and dreams. 

WE OFFER: 

• Compensation: $28.50/hour Fixed Rate
• Work Environment: Hybrid (2 Days in office in Mendota Heights, MN) 
• Team Culture: You’ll join a collaborative, respected HRBP team that partners closely with Operations, values open communication, and thrives on influencing meaningful change across the organization. 
• Work Schedule: Typically, 8 AM – 5 PM CST, flexibility available; some travel required. 
• Retirement Savings: 401 K plan with up to 3% employer match after one year of service. 
• Time Away: PTO that increases with tenure, PTO donation options, and paid sick leave  
• Insurance & Health: Medical, dental, vision (domestic partners eligible for dental), pet insurance, long-term disability & life insurance at no cost, plus supplemental insurance options, FSA, and HSA 
• Employee Perks: National Brand Discounts, Employee Referral Program, Employee Assistance Program and access to Tapcheck (get 50% of your pay before payday)  
• Job Mobility: Opportunities within Dungarvin’s 15 states of service 
• Mileage Reimbursement: $0.45 per mile  

The Real Estate & Property Management Administrator provides administrative and operational support across a diverse portfolio of residential and corporate properties. This role partners closely with the Director of Real Estate to support property management operations, broker activity, vendor coordination, and bookkeeping-related tasks while ensuring accurate documentation, timely follow-up, and effective communication.

WHAT YOU'LL DO:

• Provide day-to-day administrative support for residential and commercial property management activities across multiple states

• Serve as a primary point of contact for tenants, vendors, contractors, and internal partners

• Coordinate and maintain lease documentation, files, extensions, and renewals

• Track rents, expenses, commissions, and payments using designated software systems

• Assist with maintenance, repair, and capital improvement projects, including bidding, scheduling, and project closeout

• Support vendor and contractor onboarding and relationship management

• Respond to miscellaneous and occasional emergency property management needs

• Support broker administration, including MLS searches, tour coordination, and market research

• Assist with marketing of lease and sale listings to generate tenant and buyer leads

• Support bookkeeping activities for owned properties, including invoice tracking, payment processing, and income/expense reporting

• Track property taxes, insurance placement, inspections, and compliance requirements

• Maintain master property spreadsheets and transition paper files to electronic records

• Generate reports and documentation to support leadership, banking, and tax partners

MUST-HAVE: 

• Three or more years of administrative coordination experience in property management, real estate, or a related field

• Strong organizational and documentation management skills

• Proficiency in Microsoft Excel, Word, and Microsoft 365

• Ability to manage multiple priorities and deadlines

NICE-TO-HAVE:

• Bachelor’s degree in business or a related field

• Bookkeeping experience using property management or accounting software

• Experience with QuickBooks, Yardi, MLS systems, or MNCAR

• Knowledge of multi-state real estate and property management regulations

SKILLS CRITICAL FOR SUCCESS: 

• Organization & Project Management: Manages multiple properties, priorities, deadlines, and documentation with accuracy and efficiency.

  Communication & Relationship Building: Builds strong working relationships with tenants, vendors, brokers, contractors, and internal partners through clear, professional communication.

  Problem Solving & Responsiveness: Handles day-to-day issues, urgent property needs, and unexpected challenges calmly while identifying practical solutions.

  Attention to Detail & Accuracy: Ensures leases, financial tracking, reports, and records are complete, accurate, and well-maintained.

  Adaptability & Change Agility: Thrives in a dynamic environment with shifting priorities, new properties, and evolving business needs.

  Technical & Systems Proficiency: Effectively utilizes Microsoft 365, spreadsheets, bookkeeping software, and property management systems to support operations.

  Compliance & Integrity: Supports adherence to real estate, rental, and property management regulations across multiple states.

  Customer Service Mindset: Maintains professionalism and responsiveness when serving tenants, vendors, and business partners.

  Independent Judgment & Accountability: Works independently, takes ownership of tasks, and follows through to completion.

  Confidentiality & Professionalism: Handles sensitive financial, lease, and business information with discretion and integrity.

WHY YOU’LL LOVE THIS ROLE: 

This role offers variety, responsibility, and impact. As a Real Estate & Property Management Administrator at Dungarvin, you’ll support properties that directly enable our mission while working closely with leadership and partners across the organization. Your work will help keep operations running smoothly and environments safe, functional, and well-managed.

Important Information

At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.

The deadline for internal applications is set for two weeks from the date of the job posting.

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01/19