Assistant Office Manager
full-time•Northbrook
About this role
Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Assistant Office Manager. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills.
Yellowstone Landscape is dedicated to excellence in commercial landscaping. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for Landscape Professionals across the United States. To learn more, please visit our website: www.yellowstonelandscape.com.
What You'll Do:
- Handle requisitions and purchase orders for Branch field management
- Track and process documents for efficient billing
- Provide exceptional customer service while greeting visitors and managing the reception area
- Operate multi-line telephone console, transfer calls and take messages
- Perform general administrative duties such as filing, photocopying, scanning and faxing
- Prepare outgoing correspondence, accept incoming correspondence, open and sort mail/FedEx/UPS
- Maintain office supplies and inventories
- Entering and coding timesheets and coordinating payroll for the Branch
- Assist with coordination of new hire paperwork, uniforms and scheduling
What We're Looking For:
- Must be highly organized, resourceful and a strong multi-tasker
- Must have and maintain an upbeat, professional and friendly attitude and demeanor
- Must have high attention to detail, be highly organized and able to multitask, often with minimal supervision
- Three years of prior experience in an Office Manager/Administrative Assistant role is necessary
- Prior experience with financial software packages preferred
- Associates degree in business or related major preferred
- Strong oral and written communication skills
- Bilingual (English/Spanish) communication skills are highly preferred
Why Join Yellowstone:
- Competitive pay; paid weekly.
- Full group benefits package including health, dental, vision, life and disability insurance, 401k with a company match, paid time off and holiday pay.
- A company that values and appreciates YOU!
Become part of the team dedicated to Excellence in Commercial Landscaping!
What you'll do
- The Assistant Office Manager will handle requisitions and purchase orders, track documents for billing, and provide customer service at the reception area. Additional duties include general administrative tasks and coordinating payroll and new hire paperwork.
About Yellowstone Landscape
Yellowstone Landscape began in 2008 with the unification of established, independently successful local and regional landscape companies. Since then, we’ve been linked by a common goal to better serve our clients, sharing decades of experience in landscape maintenance, landscape design and installation, landscape enhancements, irrigation systems, tree care, snow and ice management services, interiorscapes, and sports field maintenance.
Yellowstone has become one of the industry’s fastest-growing and most trusted commercial landscaping firms, proudly serving more than 6000 client properties from local branch operations facilities across the United States. We offer a uniquely comprehensive selection of services, allowing us to serve a project through the years - from planning and design to a mature and thriving landscape in the ground.
Our 6500 Landscape Professionals are dedicated to creating and maintaining green spaces that enhance the quality of life where you live, work, and play. We provide professional landscaping services to some of the most outstanding homeowner associations, local and state agencies and municipalities, master-planned developments, hotels and resorts, corporate campuses, commercial office parks, schools, hospitals, apartment communities, and retail centers across the country.
Meet with your local Yellowstone Landscape team and let us show you our commitment to excellence in commercial landscaping.
Ready to join Yellowstone Landscape?
Take the next step in your career journey
Frequently Asked Questions
What does a Assistant Office Manager do at Yellowstone Landscape?
As a Assistant Office Manager at Yellowstone Landscape, you will: the Assistant Office Manager will handle requisitions and purchase orders, track documents for billing, and provide customer service at the reception area. Additional duties include general administrative tasks and coordinating payroll and new hire paperwork..
Is the Assistant Office Manager position at Yellowstone Landscape remote?
The Assistant Office Manager position at Yellowstone Landscape is based in Northbrook, Illinois, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Assistant Office Manager position at Yellowstone Landscape?
You can apply for the Assistant Office Manager position at Yellowstone Landscapedirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.