With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Job Description:

MAJOR RESPONSIBILITIES

Business Requirements

• Understand the department's business requirements and apply in the day-to-day work.
• Review and update Item Catalog prior to the planning process activity.
• Advise and familiarize Operations with the use of the Item Catalog
• Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
• Identify alternative supply sources for materials / services not under contract
• Work with Logistics to ensure safe delivery and receipt of ordered materials
• Resolve conflicts with deliveries and suppliers

Procurement Execution

• Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
• Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
• Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers
• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.
• Prepare the RFQ/ RFP and explain the supplier purpose of Supply Chain Objective.
• Recorded and filing all the document of Sourcing.
• Ensure the supplier need to made BPS and recorded.
• Ensure the All the supplier received PO from WV.

Data Management, Analysis and Reporting

• Collect and analyze organization-wide data to support decision-making
• Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated
• Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management
• Prepare summary report of supplier bid responses for Procurement Committee award decision meetings
• Track and analyze procurement performance and savings against established target levels

Strategic Sourcing

• Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.
• Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
• Support negotiations for the assigned Categories.
• Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
• Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process.
• Assistant the requirement for the Category, Market and Incumbent Supplier based on the Spend Analysis and Annual Procurement Plans.
• Assistant the Market Assessment and Supplier Pre-Qualification process based on the global polices and process.
• Assistant the framework in managing the RFQ/RFP Process including baselines & price survey methodologies.

Supplier Contract and Relationship Management

• Accurately complete the master data management form (contract/supplier/ item register)
• Prepare Draft contract assist in both parties review contract.
• Ensure all PO acknowledgement by supplier.
• Record and make sure Supplier information sheet data are accurate or not.
• Collect supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.
• Ensure that contractual conditions and performance indicators are understood by the suppliers

Process, Procedure and Policy

• Work with senior SCM teams to manage Internal customer satisfaction
• Collect data to support performance scorecard reporting (i.e. KPIs)

Control and Compliance

• Maintain proper filing and record keeping as per the guidelines set by the management.
• Demonstrating an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• At least 2 years’ experience in Procurement or Supply Chain
• University degree in Business administration, Social Science, Procurement, Supply Chain Management or similar degree
• Purchasing know-how and knowledge in the 6-Step Sourcing Process
• Specific knowledge of local legal positions for contracts
• Ability to drive strong relationships with suppliers
• Some level of travel is expected.
• Proficiency in English, both verbal and written

Applicant Types Accepted: