DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Position title: Budget & Programming Officer

Contract type: Fixed Term
Unit/Division: BPU
Duty station: Lomé, Togo
Duration: 1 year (Renewable)

This position reports to Deputy Country Director.

ORGANIZATIONAL CONTEXT:

WFP Togo is implementing a second-generation country strategic plan (CSP) which was approved by the Executive Board in June 2022 to cover the period from July 2022–December 2026. It enables WFP to reposition itself as a key player of SDG2 – Zero hunger – and to transition from exclusive direct assistance to increased advisory and enabling support to the Government.

WFP interventions are aligned with government priorities, focusing on emergency assistance, social cohesion, human capital development, resilience, and the transformation of food systems. An integrated home-grown school feeding programme is under way in the north, where around 15,000 children have been reached so far. Expansion to over 65,000 children is planned in 2025. The programme is also linking smallholder farmers to local markets and supporting women engaged in food processing and value addition. In parallel, resilience activities are being implemented to reduce vulnerability to shocks and strengthen livelihoods. WFP country office in Togo is also operating the logistics corridor into central Sahel and hosts a global commodity management framework for WFP’s west and central Africa region (RBD).

The incumbent must demonstrate a high level of personal responsibility and initiative in handling files and responding independently to requests. The incumbent will have the expertise and knowledge to adapt and develop systems and processes to continuously improve the level of support provided. He or she will be able to motivate and develop a team of support staff.

JOB PURPOSE:

Support budget and resource analysis and programming activities, collaborate with unit managers, and follow their advice to apply best practices for the effective, efficient, and compliant use of funds.

Under the direct supervision of the Deputy Country Director, the Budget & Programming Officer advises and provides strategic information on resources to enable sound decision-making at the management level. The incumbent support and enable operations by safeguarding resources and efficient management of WFP resources, risk informed end-to-end planning, budgeting and reporting that enables WFP to deliver its key priorities, strategic objectives and achieve its zero hunger goals. He will provide effective support for the programming and management of CORRIDOR resources.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

Budget Planning and Management

• Contribute to the development and implementation of policies and procedures for budget and programming activities through close monitoring, with the aim of achieving compliance with WFP and functional strategies.
• Contribute towards the compilation, preparation and revision of various budget plans in compliance with budget and programming procedures.
• Monitor WFP’s corporate systems ensuring that all budget-supporting documents are accurate, well developed and in line with recommendations to enable accurate recording into internal systems and follow up on budget approval actions.
• Participate in CSPs closure activities and work with spending units to highlight and close open commitments in a timely manner whilst bringing any potential issues to the supervisor’s attention.

Pipeline Management

• Collate commodity pipeline requirements including Advance Financing requests in collaboration with stakeholders at the operational level, to ensure timely shortfall coverage and efficient utilization of contributions.
• Prepare monthly pipeline reports and support the Country Office team in monitoring the resource pipeline across all transfer modalities (Food, Cash Based Transfers, Capacity Strengthening and Service Delivery) including corporate stock replenishments to maximize operational effectiveness.
• Participate in and support preparations for the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, recommending timely mitigation measures.

Funds, Performance Management, and Reporting

• Check accuracy and monitor timely programming and utilization of funds based on operational priorities, funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in collaboration with spending units.
• Perform and document fund sub allotments as per available procedures and guidelines, to avail of funds to spend units for timely commitment.
• Participate and support preparations for the Country Office resource Management Committee (RMC) as per agreed timelines. The RMC reviews and prioritizes resources against the Country Portfolio Budget (CPB).

Other

• Where needed, support the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.
• Support the capacity enhancement of junior staff in budgeting, funds management, operational planning and performance reporting, through the regular day-to-day interactions, delivering training using available materials, manuals and guidelines.
• Take active participation in training and learning opportunities, interactions with and accepting guidance from peers and senior colleagues.
• Collect inputs and draft accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
• Contribute towards the development and improvement of systems, techniques, tools, processes and procedures to better monitor, manage and report on WFP budgets and resources.
• Participate in internal meetings/committees/working groups as required, to obtain and provide information from a budget and resource programming perspective.
• Follow standard emergency preparedness practices and contribute to monitoring the management of financial risks. Perform other relevant duties as required.

DESIRED EXPERIENCES, KNOWLEDGE AND SKILLS:

• Experience performing basic analytics and presenting the information to meet various audience needs.
• Some experience in preparing, managing and reporting on operational budgets and performance and willingness to strengthen skills.
• Experience working with large datasets, extracting information from them in an easy to interpret manner.
• Adequate analytical skills and resourcefulness, initiative and have learned tact in devising solutions to current and potential operational issues.
• Good understanding of information and financial systems and how those support the implementation of operations.
• Good understanding of operational planning and business processes, rules and procedures and apply them consistently in the implementation and support of programme interventions.
• Ability to meet tight deadlines.
• Ability to work patiently and tactfully in a team, with people of different backgrounds and expertise, to deliver as one toward common operational goals.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

Advanced university degree in Business Administration, Statistics, Finance, Economics or other relevant field.

Additional professional training in project management, statistical analysis and/or operational planning and management is desirable.

Experience:

At least one (1) year of postgraduate professional experience related to the role

Language:

National Professional: Fluency (level C) in French and Intermediate knowledge (level B) in English language.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at [email protected] for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.