DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.

• WFP offers a highly inclusive, diverse, and multicultural working environment.

• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

CONTRACTUAL INFORMATION:

Position Title: Aviation Assistant

Contract Type: G-5

Division: Aviation

Duty Station: Nairobi

Duration: 12 months

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Supervise passengers check–in & handle Ramp Duties:

• Supervisor passengers check–in in accordance to the requirements and the instructions issued by UNHAS and the chartered carrier’s.
• Updated the passengers about the time of departure and/or arrival, and provide transportation for passengers from the terminal to the air site or vice-versa.
• Arrange & coordinate all the activities between the passengers check –in counter & the air side.
• Handle baggage in the baggage sorting area & deliver baggage in accordance with the local procedures.
• Print passenger’s manifests from Takeflite & pass to the crew together with the flights closure figures.
• Keep & file all flight related documents in one folder/shared drive such as the passenger manifest, load sheet & fuel receipt extend all the necessary support and assistance to passengers when needed, special attention is provided to medical evacuation (MEDEVAC) and casualty Evacuation (CASEVAC) cases.
• Deal with lost and found and damaged property.
• Handle any claim or complaints made by the user and keep him//her up-dated.
• Handle VIPs as per UNHAS procedures.

Supervisor Cargo Handling:

• Provide accommodation (if available) and service for acceptance of cargo and ensure adequate control.
• Issuance of cargo manifest per flight.
• Prepare transfer manifest(s) for cargo to be transported by other aircraft keep up to-date data about cargo (at hand, outbound- inbound)
• Supervise loading/Unloading, stowing and securing loads in accordance with chartered carrier’s and UNHAS instruction and procedures.
• Address any claim for lost, found damage cargo raised by users.
• Verification of the inbound cargo against document(s) and notify consignee.
• Keep & utilize latest version of IATA dangerous goods.

Aircraft Handling:

• Attendance. Standby before arrival before and after departure and general supervision of ramp handling activities.
• Ground power unit & push back equipment. Supervise the operator’s act of positioning & removal of the suitable ground handling equipment during a specified time limit.
• Relay to the flight following office & concerned parties aircraft movement messages.

Safety and security management:

• Report immediately to the to the Chief Air Transport Officer (CATO) and the aircraft commander, all damage noticed at or inside the aircraft irrespective of cause or time of occurrence.
• Monitor aircraft operations and performance, identify and report any likely hazard(s) and operational risk(s) which could affect the continued safe operations of aircraft.
• Provide/arrange for suitable firefighting equipment and other protective equipment as required. Foreign object debris (FOD) control.
• Use the proactive approach to mitigate the possibility of having any incident or accident.
• If required, Provide /arrange for security of personnel, cargo and facilities.
• Keep & file and use when necessary UNHAS emergency response plan.

Refueling of Aircraft:

• Provide and/or arrange for the provision of fuel for aircraft and ensure that aircraft are refueled in time to satisfy scheduled departures and designated take-off times and verify the amount of fuel uplifted into the aircraft.

Administration:

• Supervise all subcontracted personnel assigned to the flight.
• Arrange for issuance or renewal of airport passes.

Operation & Reports:

• Handling all the aircraft clearance and coordinate with related counterparts.
• Maintaining records for UNHAS base fleet.
• Support all the operators and facilities any issue facing them as much as possible
• Verify the online aircraft utilization reports (AURs) as per SAOP
• Monitor the monthly fuel reports as per SAOP.

Transportation Resource Management:

• Exercise adequate control over the utilization of assigned transportation resources.

QUALIFICATIONS AND EXPERIENCE:

Education: Completion of secondary school education. Post-secondary certificate in air traffic control, flight dispatch, aeronautical engineering or related field is essential for Air Operations roles, desirable for Air Movement roles

Experience: 5 Years related job experience.

Knowledge and Skills:

• Experience in restricted flying zones, and other aviation risks and assisting in flight planning.
• Experience in handling passenger manifests and aircraft loading.
• Experience in interpreting routine weather reports.
• Experience in basic flight following and radio telephony procedures.

Language: Fluency (level C) in English language.
 

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruitment system. We do not accept CVs or spontaneous applications by email.

• If you experience challenges while submitting your online application, please contact us at [email protected] for technical support only.

• Please note that applications sent to this email address cannot be considered.

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

• Once your profile is completed, please apply, and submit your application.

• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.