Would you like to join the leading international intergovernmental organization?

The Project Support role involves providing administrative and operational support related to project management systems such as EBA and ServiceNow (SNOW). The successful candidate will assist in creating and tracking purchase requests, processing receivings and invoices, managing resource hours, and supporting third-party contractor onboarding processes within NATO’s operational environment.

Responsibilities:

• Support in creation of the Purchase Requests (PR), Internal Requests (IR) in our internal system (EBA), also following up the lifecycle of PRs.

• Support in the receipting process into internal system (EBA) and also creation of the work confirmation for the payment of the invoices.

• Support with tracking the hours allocated to the project team in the support of the projects in our internal system Service Now (SNOW).

• Support with preparing the necessary paperwork to bring in third party contractors (from HP, Cisco, etc.) to the different NATO facilities but mainly BLA and SHAPE.

• Support in preparing and managing the paperwork for the creation of new NATO CIS accounts for third party contractors and all the other processes related to that

Required qualifications and experience:

• Bachelor's degree in Finance, business administration, or related field (or equivalent experience).

• Minimum of 3 years of hands-on experience in financial system (EBA) or similar financial systems for IT products/services.

• Minimum 2 years working with resource management systems like SNOW or similar ones.

• Knowledge of NATO responsibilities and organization, including ACO and ACT. This can be compensated with equal or more amount of time spent in a governmental position or a military position.

• Strong analytical and problem-solving skills. Excellent communication and collaboration abilities. Ability to work effectively in a dynamic, fast-paced environment.

• Familiar with different admin activities in NATO or any other government/military organization. Analytical thinking and active listening. Knowledge of NATO financial and resource management applications, like (EBA, SNOW, ect)

If you've read the description and feel this role is a great match, we'd love to hear from you! Click "Apply for this job" to be directed to a brief questionnaire. It should only take a few moments to complete, and we'll be in touch promptly if your experience aligns with our needs.