About this role
Requisition ID: 396123
Position Number: 20017093
Posting End Date: January 29, 2026
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre - Health Sciences Centre
Department / Unit: Allied Health
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date - End Date: 02/23/2026 - 08/22/2027
Reason for Term: Maternity Leave
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $23.252, $23.936, $24.640, $25.367, $26.114, $26.882
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
The incumbent reports to the Director Health Services - Allied Health and is responsible for providing clerical support to the Manager(s) Health Services, including processing job postings and related paperwork, maintaining position control, registering new hires in orientation sessions as required, ensuring that the Manager(s) is/are aware of staffing levels, maintaining information and employee profiles in the SAP and/or ESP staff scheduling system, updating the day to day schedule changes in ESP and/or SAP and running staffing reports as requested. Coordinates the appointment calendars for the Manager Health Services and perform other duties as assigned.
Experience
- Minimum two years previous related experience, preferably in a health care setting.
Education (Degree/Diploma/Certificate)
- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Must have excellent English communication skills, both oral and written.
- Excellent interpersonal, organizational and decision-making skills required.
- Typing 50 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word and Outlook.
- Knowledge and experience of SAP and/or ESP staff scheduling applications.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
Physical Requirements
- Must be able to function in a high volume, and adapt to changing priorities.
This term position may end earlier as outlined in your collective agreement.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Other facts
About Winnipeg Regional Health Authority
The Winnipeg Regional Health Authority (WRHA) is one of the largest and most diverse health regions in Canada. It is responsible for providing health care to more than 700,000 people living in the City of Winnipeg as well as the surrounding Rural Municipalities of East and West St. Paul and the Town of Churchill, located in northern Manitoba.
The WRHA also provides health care support and specialty referral services to nearly 500,000 Manitobans who live outside its boundaries as well as residents of northwestern Ontario and Nunavut who require the specialty referral services and expertise available in Winnipeg.
This page is not monitored 24/7 and does not provide medical advice.
Guidelines for public interactions with WRHA social media: https://bit.ly/49gt90O
What you'll do
- The incumbent provides clerical support to the Manager(s) Health Services, including processing job postings and maintaining position control. They also coordinate appointment calendars and ensure staffing levels are monitored.
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