About this role
Requisition ID: 395846
Position Number: 20020102
Posting End Date: January 31,2026
City: Winnipeg
Employer: Shared Health
Site: Health Sciences Centre
Department / Unit: Health Records - HSC
Job Stream: Non-Clinical
Union: CUPE
Anticipated Start Date - End Date: ASAP - 02/01/2027
Reason for Term: Other Leave
FTE: 0.70
Anticipated Shift: Days;Evenings;Weekends
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary: $21.361, $21.985, $22.628, $23.294, $23.978
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Working as a member of the Health Records Team the incumbent is responsible but not limited to processing which includes sorting and distributing mail and reports and placing reports in Terminal Digit (TD) order, date stamping and filing reports within the health record. Filing and pulling health records. Utilizing computer systems to obtain information necessary to retrieve and file reports & health records and update health record locations.
Experience
- Six (6) months experience in a hospital Health Records Department within the last two years OR.
- One (1) year medical office experience within the last two years.
- Terminal Digital Filing experience required.
- Experience working with both electronic and paper health records preferred.
Education (Degree/Diploma/Certificate)
- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized Medical/Surgical Office Assistant or Health Information Management program preferred.
- A combination of education and experience may be considered.
SPECIAL TRAINING:
- Terminal Digit (TD) filing required.
- Typing/keyboarding skills (minimum 30 wpm).
- Medical terminology required (pass mark 75%).
- Operational knowledge of computer terminals required.
Certification/Licensure/Registration
- Successful challenge of the CHIMA National Certification examination, with a valid CHIMA certificate, current active CHIMA membership preferred.
Qualifications and Skills
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
- Good command of English (oral and written) required.
- Good interpersonal communication skills required.
- Meets deadlines.
- Problem-solves and exercises judgement for decision-making within the scope of the job description.
Physical Requirements
- Prolonged physical activities include walking, standing, sitting, climbing stairs, using a step stool, bending, lifting, and loading/unloading storage boxes/buckets weighing up to 30 lbs.
- Rolling/sliding heavy lateral mobile shelving units.
- Work environment consists of high noise level.
- Frequent interruptions.
- No natural light.
- May entail working alone.
This term position may end earlier as outlined in your collective agreement.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Other facts
About Winnipeg Regional Health Authority
The Winnipeg Regional Health Authority (WRHA) is one of the largest and most diverse health regions in Canada. It is responsible for providing health care to more than 700,000 people living in the City of Winnipeg as well as the surrounding Rural Municipalities of East and West St. Paul and the Town of Churchill, located in northern Manitoba.
The WRHA also provides health care support and specialty referral services to nearly 500,000 Manitobans who live outside its boundaries as well as residents of northwestern Ontario and Nunavut who require the specialty referral services and expertise available in Winnipeg.
This page is not monitored 24/7 and does not provide medical advice.
Guidelines for public interactions with WRHA social media: https://bit.ly/49gt90O
What you'll do
- The incumbent is responsible for processing health records, which includes sorting and distributing mail and reports, date stamping, and filing reports. They will also utilize computer systems to retrieve and file reports and update health record locations.
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