Job Title: Part-Time Virtual Assistant (Marketing + Admin Support)

Position type: Part-time

Work hours: 9:00 AM – 2:00 PM EST

Work days: Monday, Tuesday, Thursday, Friday

Salary: $5 – $6 per hour depending on experience

Job code: JacM-FEC

Workplace: Remote

Preferred Candidate Location: Philippines

A growing chiropractic practice is hiring a detail-oriented, upbeat, and proactive Part-Time Virtual Assistant to help build strong foundations. The role focuses on marketing execution (social media + newsletters), organizing email + Google Drive systems, and light operational support as needed. Ideal for someone who enjoys creating systems, doing light creative work, and can “lovingly keep things on track” while keeping a positive working relationship.

• Build a social media playbook using existing resources from the marketing hub (Circle) and saved content ideas
• Post and schedule content consistently on Instagram and Facebook (multiple times per week)
• Provide light content creation and light video editing/repurposing as needed
• Support monthly newsletters and basic Mailchimp email campaigns (Mailchimp synced with Jane)
  

• Organize and centralize multiple email inboxes, including 10+ years of emails and resources
• Categorize content into easy-to-reuse libraries for social media posts and newsletters
• Clean up and restructure Google Drive and Google Docs for clear, intuitive access
• Build sustainable systems that are easy to maintain long-term
  

• Make patient callback phone calls for patients who fall off schedule
• Billing support (non-priority, later only):
• Run cards on file at end-of-day
• Track memberships and packages
• Note: This is a cash-based practice (no insurance billing). Anything beyond basic card processing will be handled by a specialized billing VA.
  

• Jane App (EHR) – preferred but not required
• Google Workspace (Drive, Docs, Sheets)
• Mailchimp (experience preferred, not required)
• Content tools (Canva, CapCut, or similar)
• Communication tools: Slack, Salesforce, WhatsApp, Skype
• Video conferencing: Zoom, Google Meet
• Comfortable exploring AI tools (AI-friendly mindset encouraged)

• Strong organization skills and ability to build systems (email + Google Drive)
• Experience with social media posting (Instagram/Facebook) and basic content creation
• Detail-oriented, reliable, and proactive communicator
• Comfortable learning new tools (including AI tools like ChatGPT)
• Comfortable making occasional patient callback phone calls
• Positive attitude and strong communication skills

• Mailchimp or email marketing experience
• Light video editing experience
• Familiarity with Jane App
• Experience working with small practices or wellness brands

• Upbeat, kind, and positive
• Fun and easy to work with (can joke and match the client’s energy)
• Confident and proactive
• Able to “lovingly keep them on track” with deadlines and follow-ups

• A consistent weekly social media posting schedule is maintained
• A clear, organized social media playbook is completed and reusable
• Email inboxes and Google Drive are noticeably cleaner and easier to navigate
• Monthly newsletters are sent consistently through Mailchimp
• Patient callback follow-ups are logged and completed as assigned

Strong long-term potential. As the practice grows, this may evolve into a more traditional Executive Assistant / right-hand support role (task management, accountability, higher-level ops). Responsibilities may later split into specialized roles (EA, billing, dedicated social media VA) to keep things sustainable.

• Must be proficient in speaking and writing English very clearly
• Must have relevant work experience
• Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
• Must be available for video meetings with your camera on (when needed)

• Device: Reliable laptop or desktop computer.
• Internet: High-speed connection (minimum 10 Mbps).
• Audio: Noise-canceling headset.
• Video: Webcam for virtual meetings.
• Workspace: Quiet, professional environment

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
• Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
• HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
• Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
• Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
• Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
• Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
• Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.