Trade/Intellectual Property/White Collar Legal Assistant

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working around the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Trade/Intellectual Property/White Collar Litigation Legal Assistant provides support to the firm's clients and case teams. The Legal Assistant will assist litigation teams in a fast-paced environment with filings, document production, hearings, and case organization, and general case management aspects of large, document-intensive client files throughout the lifecycle of the matter. This position works independently on medium-to-large sized/complex matters, and works closely with junior and senior members of the case team according to established policies and procedures. This position will also be responsible for overseeing, coordinating and tracking project progress and workflow through the matters’ lifecycle.

Also necessary are strong interpersonal skills, excellent written and verbal communication skills, and the ability to work independently in a fast-paced environment under strict deadlines, effectively manage multiple responsibilities and keep accurate time records.

Duties and Accountabilities¹

• Oversee multiple Trade/IP/White Collar litigation projects and ensure quality and success through actions.
• Maintain and create file structure for all filings into iManage.
• Consult with case teams regarding best practices for document management, electronic discovery, and matter workflow.
• Report to case teams and management on project status, including preparation of task lists and timelines.
• Review case emails and new filing emails and cull case status and dates to docket, circulate new filings to team.
• Track and analyze incoming client data and case correspondence.
• Oversee and coordinate vendor work particularly regarding document review and production.
• Identify and distribute relevant documents to experts and co-counsel.
• Proofread and cite-check brief, reports, statements, indices and exhibits.
• Manage exhibit preparation.
• Schedule, arrange, and maintain deposition calendar.
• Maintain client databases.
• Perform research as directed by attorneys.
• Coordinate all aspects of readiness for trial including witness binders, courtroom set-up, support trial teams in and out of courtroom, manage vendors, and attend Trials.
• Prepare hearing binders.
• Draft pleadings, discovery, correspondence, proposed orders, motions, engagement letters under supervision of attorney.
• Document Production Management. Coordinate productions, including downloads of all productions.
• Expert Management; pull documents for experts for review; log lists of materials reviewed by experts as sent by team; pull documents cited in expert reports.
• Handle all logistics in office and at trial site for client, co-counsel, witnesses, and legal team.
• Prepare daily time entries for services performed and meet billable hours set by firm.

Qualifications

• College degree from 4-year college or university required – GPA 3.5
• Possess superb written and verbal communication skills to enable effective and professional communication with clients, colleagues, and vendors
• Able to manage time and resources
• Able to handle multiple projects and priorities simultaneously with a high degree of professionalism and client service orientation
• Excellent interpersonal and leadership skills
• Highly developed organizational skills and attention to detail
• Exercises discretion and independent, sound, and mature judgment with high-ethical standards.

Location & Reporting

• This role is based in Silicon Valley
• This role reports to the Director of Legal Assistants

Note to Recruitment Agencies

Our Internal Recruitment team are responsible for all end-to-end lateral recruitment process. All agencies must sign White & Case terms of business which are often specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [email protected].

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

¹The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.