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Operations Coordinator - Administrative
full-time•Hollywood
About this role
Wharton-Smith, Inc., a highly regarded construction company, is seeking qualified candidates for a Project Admin (administrative) position in the Hollywood, FL area. Company office is located in Palm Beach Gardens, FL. This position will be based on-site at a project location in Hollywood, FL.
Job Description
- Provide administrative support to the project teams to include the Project Manager, Project Engineer, and Superintendent.
- Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
- Utilize other departmental software to research and review reports.
- Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
- Maintain project documents within the project management software and project files.
- Gather and assemble supporting documents for project manuals.
- Ability to access and perform routine functions on the Internet.
- Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
- Knowledge of RedTeam Software is a plus.
- Other administrative and general office duties as needed.
Proven Work Experience Demonstrating the Following Requirements
- Excellent organizational and problem-solving skills.
- Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
- Ability to work independently and in a fast-paced team environment with limited supervision.
- Detail-oriented and self-motivated.
- Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
- Must have the ability to comply with applicable department policies, procedures, rules and regulations.
- Proficient in Microsoft Word, Excel, and Outlook.
- Proficient in copying/moving files and creating directories in a Windows environment.
- Attention to detail and math skills are also essential.
- Possess a valid driver’s license.
- Reliable and professional demeanor.
Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.
What you'll do
- Provide administrative support to project teams including the Project Manager, Project Engineer, and Superintendent. Maintain project documents and gather supporting documents for project manuals.
About Wharton-Smith
Wharton-Smith, Inc. - ''The Construction Group of Choice"
Our Vision…to be the construction group of choice for our employees, our clients, and the communities we serve. Our Mission…to exceed our client's expectations by performing with the highest quality, professionalism, and fairness and by communicating with honesty and integrity at all times.
Wharton-Smith is headquartered in Sanford, Florida, with branch offices in Pensacola, Space Coast, Palm Beach Gardens, Fort Myers, North Port, Jacksonville, and, Tampa, FL; Houston, TX; Baton Rouge, LA; and Charlotte, NC. Wharton-Smith has a strong presence and solid reputation as a General Contractor, Construction Manager, and Design-Build Contractor throughout the Southeastern U.S. and abroad.
Wharton-Smith is proud to be named a Top ENR 400 Contractor; Top ENR 200 Environmental Firm; Top Green Southeast Contractor (Southeast Magazine); and a "Best Place to Work" (Orlando Business Journal).
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Frequently Asked Questions
What does a Operations Coordinator - Administrative do at Wharton-Smith?
As a Operations Coordinator - Administrative at Wharton-Smith, you will: provide administrative support to project teams including the Project Manager, Project Engineer, and Superintendent. Maintain project documents and gather supporting documents for project manuals..
Is the Operations Coordinator - Administrative position at Wharton-Smith remote?
The Operations Coordinator - Administrative position at Wharton-Smith is based in Hollywood, Florida, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Operations Coordinator - Administrative position at Wharton-Smith?
You can apply for the Operations Coordinator - Administrative position at Wharton-Smithdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.