About this role
Mail Processing Special – Direct
The Mail Processing Specialist is responsible to organize and index incoming documents and checks. The Administrative Specialist is the dedicated resource for ensuring the work is distributed to the appropriate teams and workflow queues. This position is also responsible for additional administrative functions.
Detailed Description: Essential &General Duties
Essential Duties:
- Efficiently organize incoming and outgoing documents
• Open, sort, prep and distribute incoming mail and checks.
• Scan documents into the document imaging system.
• Properly index documents to the appropriate queues.
• Print and send notifications to participants.
• Print and send UAW mail requests.
- Responsible for other administrative functions
• Maintain, order and ship company supplies.
• Handle incoming deliveries.
• Process COBRA address updates.
• Monitor the Administrative inbox and ensure timely follow-up on emails.
- Assist with other operational functions
• Coordinate with other departments when appropriate.
• Assist with projects as assigned.
- Promote continuous learning and sharing of knowledge.
- Ensure privacy according to HIPAA.
- Must adhere to security policies.
- Work on special projects as assigned
• Develop and update procedures as needed.
General Duties:
- All other duties as assigned
- Maintain policy according to HIPAA
- Physical demand requirements: must be able to lift 20 to 50 pounds of force occasionally, and/or 10-25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects.
Mail Processing Special – Direct
The Mail Processing Specialist is responsible to organize and index incoming documents and checks. The Administrative Specialist is the dedicated resource for ensuring the work is distributed to the appropriate teams and workflow queues. This position is also responsible for additional administrative functions.Detailed Description: Essential &General Duties
Essential Duties:
- Efficiently organize incoming and outgoing documents
• Open, sort, prep and distribute incoming mail and checks.• Scan documents into the document imaging system.
• Properly index documents to the appropriate queues.
• Print and send notifications to participants.
• Print and send UAW mail requests.
- Responsible for other administrative functions
• Maintain, order and ship company supplies.• Handle incoming deliveries.
• Process COBRA address updates.
• Monitor the Administrative inbox and ensure timely follow-up on emails.
- Assist with other operational functions
• Coordinate with other departments when appropriate.• Assist with projects as assigned.
- Promote continuous learning and sharing of knowledge.
- Ensure privacy according to HIPAA.
- Must adhere to security policies.
- Work on special projects as assigned
• Develop and update procedures as needed.General Duties:
- All other duties as assigned
- Maintain policy according to HIPAA
- Physical demand requirements: must be able to lift 20 to 50 pounds of force occasionally, and/or 10-25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects.
Other facts
About WEX
WEX (NYSE: WEX) is the global commerce platform that simplifies the business of running a business. WEX has created a powerful ecosystem that offers seamlessly embedded, personalized solutions for its customers around the world. Through its rich data and specialized expertise in simplifying benefits, reimagining mobility and paying and getting paid, WEX aims to make it easy for companies to overcome complexity and reach their full potential. For more information, please visit www.wexinc.com.
What you'll do
- The Mail Processing Specialist is responsible for organizing and indexing incoming documents and checks, ensuring proper distribution to teams. Additional administrative functions include maintaining supplies, handling deliveries, and monitoring the administrative inbox.
Ready to join WEX?
Take the next step in your career journey