Full-time (40 hours/week)

Primary Location: San Angelo, TX

Travel Requirement: No

Hours: Monday-Friday 8:00AM-5:00PM

Salary:  DOQ

Company Overview:

West Texas Counseling & Guidance (WTCG) is a non-profit, 501(c)(3) organization working to ensure that individuals and families seeking mental health treatment should have access to counseling services, regardless of their socioeconomic status and ability to pay. Our mission is to enable individuals and families to reach their full potential in body, mind, and spirit, using evidence-based counseling and educational services. Services offered by WTCG include individual therapy, Cognitive Behavioral Therapy (CBT), Cognitive Processing Therapy (CPT) and Eye Movement Desensitization and Reprocessing (EMDR) for trauma, premarital counseling, couples and family counseling, veteran services, children's play therapy, and anger management.

Position Overview
The AR/AP Specialist is responsible for managing the organization’s day-to-day accounts receivable and accounts payable operations, while also supporting other accounting functions as needed. This role ensures accurate financial records, timely invoicing, collections, and payments using QuickBooks. The ideal candidate is highly organized, detail-oriented, and able to work independently to support both the accounting team and the organization’s overall financial operations.

Key Responsibilities

Accounts Receivable (AR)

• Generate and send customer invoices using QuickBooks
• Apply customer payments and resolve payment discrepancies
• Monitor aging reports and follow up on past-due accounts
• Reconcile AR balances and customer accounts
• Maintain accurate customer records

Accounts Payable (AP)

• Enter and process vendor bills in QuickBooks
• Schedule and process payments (checks, ACH, or online payments)
• Reconcile vendor statements and resolve discrepancies
• Maintain organized records of invoices and payments
• Ensure timely payments in accordance with company policies

General Accounting Support

• Reconcile bank and credit card accounts related to AR/AP
• Assist with month-end close processes for receivables and payables
• Generate AR/AP reports and provide summaries to management
• Maintain accurate and up-to-date financial documentation
• Support audits and financial reviews as needed

Qualifications

• Proven experience with QuickBooks
• Experience handling both accounts receivable and accounts payable
• Strong attention to detail and accuracy
• Basic understanding of accounting principles
• Proficiency in Microsoft Excel
• Strong organizational and time-management skills
• 2+ years of AR/AP or bookkeeping experience

Preferred Qualifications

• Associate’s degree in Accounting, Finance, or related field
• Experience working in mid-sized businesses or non-profits

Physical Demands & Work Environment

• Work is performed primarily in an office environment using standard office equipment.
• Requires extended periods of sitting and computer use.
• Must be able to occasionally lift up to 20 pounds.

Benefits:

Paid Holidays

Health, Vision, & Dental Insurance

Life Insurance

AD&D Insurance

Paid Time Off (PTO)
403(b) Retirement Plan Options

Employee Assistance Program (EAP)

Equal Employment Opportunity (EEO) Statement

West Texas Counseling & Guidance (WTCG) is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other status protected by applicable law.

Americans with Disabilities Act (ADA) Statement

WTCG complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application or hiring process, please contact Human Resources

At-Will Employment Statement

Employment with WTCG is at will. This means that either the employee or the organization may terminate the employment relationship at any time, with or without cause or notice, in accordance with applicable law. Nothing in this job description constitutes a contract or guarantee of continued employment.