WM
Coordinator - Administration and hMIF Project
full-time•Queensland
About this role
Join a Team Where Your Work Truly Matters
headspace is Australia’s leading youth mental health organisation, championing young people aged 12–25 through life’s ups and downs. At headspace Capalaba, we’re not just a service; we’re a bold, welcoming space where young people are truly seen, heard, and supported without judgement.
With the power of early intervention, we deliver wrap-around support across mental health, physical and sexual health, alcohol and other drugs, and vocational pathways. Embedded in the heart of the Redlands community, our vibrant, inclusive team walks alongside young people with compassion, confidence, and purpose by helping them build skills, resilience, and a future full of possibility.
Why Join WMQ’s headspace Team?
Team Culture – Be part of a collaborative, multidisciplinary team across diverse clinical settings that values your skills and wellbeing.
Salary packaging benefits – Boost your take-home pay by up to $18,550 annually through not-for-profit tax concessions.
Free and Secure Car Parking – No more paid parking! Employees can enjoy complimentary access to secure parking, ensuring the safety of their vehicles while at work.
Perks and Benefits – We love our employee benefits, and you’ll love them too! Get discounts on private health insurance, gym memberships and travel and so much more.
Your Role as our Coordinator - Administration and hMIF Project
In this role you will support in initiating, planning, documenting and executing processes and structures which will support the headspace Model Integrity Framework (hMIF) audit expected to commence in 2026. This audit is extensive and requires a project lead with the ability to ensur compliance of policies, procedures and practices with the framework.
In addition, you will be responsible for providing oversight and operational management of headspace Capalaba’s day to day administration functions, in line with the current responsibilities of the Administration Coordinator. You will achieve this by:
Undertaking and coordinating the daily administrative functions of the headspace Capalaba centre.
Overseeing the capacity of the headspace Capalaba Administration staff and volunteers, ensuring compliance with the hMIF and WMQ Practice Frameworks.
Support the recruitment, training and induction process for employees, students, volunteers.
Producing and developing professional-standard documentation both as part of supporting Administration staff and as evidence for hMIF auditing.
Collaborate with internal and external staff as required to facilitate the hMIF accreditation process.
Ensure individual and team practice is in accordance with the requirements.
What We’re Looking For
Experience providing administration support in a health care setting.
Excellent working knowledge and familiarity with Microsoft Office 365 applications.
Ability to utilise highly developed interpersonal skills and specialist knowledge to efficiently manage private practice administration, client reception and IT systems
Strong analytical skills in problem solving, decision-making and developing systems.
Essential Requirements
Proof of COVID-19 vaccination status (or as required by legislation and WMQ policy)
Relevant probity checks required by legislation and WMQ Limited policy.
Current Driver’s Licence and willingness to travel for work
What you'll do
- The Coordinator will support the initiation, planning, documentation, and execution of processes for the headspace Model Integrity Framework audit. Additionally, they will oversee the daily administrative functions of headspace Capalaba and ensure compliance with relevant frameworks.
About Wesley Mission Queensland
Since 1907, Wesley Mission Queensland (WMQ) has been helping people across Queensland build stronger and more inclusive communities. Previously as a mission activity born of the Albert Street Uniting Church, WMQ is a not-for-profit providing community support; mental health services; aged, disability and palliative care; and retirement living through our 13 residential aged care homes, three retirement villages, 14 specialist disability accommodation facilities and two hospices. Our staff engage with people from all walks of life to encourage choice and independence.
WMQ has a long and proud history of supporting people in need. Founded in the 1900s to provide meals to children and women in need, we now operate as an Institution of the Uniting Church. We work collaboratively with other Uniting Church congregations, community organisations and government bodies to provide accessible and flexible services to older people, those living with a disability or mental illness, and vulnerable children and families. Through its Reconciliation Action Plan, Wesley Mission Queensland celebrates diversity and stands with First Nations Peoples for an equal and united future.
With more than 3000 employees and 2400 volunteers working across approximately 90 services, we are guided by the Wesley Charter, a framework that guides our interactions with the people we serve. Our people strive to make a difference in people’s lives by building relationships, showing respect and demonstrating compassion.
Ready to join Wesley Mission Queensland?
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Frequently Asked Questions
What does a Coordinator - Administration and hMIF Project do at Wesley Mission Queensland?
As a Coordinator - Administration and hMIF Project at Wesley Mission Queensland, you will: the Coordinator will support the initiation, planning, documentation, and execution of processes for the headspace Model Integrity Framework audit. Additionally, they will oversee the daily administrative functions of headspace Capalaba and ensure compliance with relevant frameworks..
Is the Coordinator - Administration and hMIF Project position at Wesley Mission Queensland remote?
The Coordinator - Administration and hMIF Project position at Wesley Mission Queensland is based in Queensland, Australia. Contact the company through Clera for specific work arrangement details.
How do I apply for the Coordinator - Administration and hMIF Project position at Wesley Mission Queensland?
You can apply for the Coordinator - Administration and hMIF Project position at Wesley Mission Queenslanddirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.