About this role
KEY ACCOUNTABILITIES:
Process Mapping & Standardization:
Assist in documenting and standardizing project and process workflows across functions.
Digitalize the processes and procedures into the MS365 environment under guidance of the respective teams using automation features reducing email trafficking and manual entry
Identify opportunities to improve efficiency and consistency in how teams collaborate and execute projects.
Microsoft 365 Tools Implementation:
Design and maintain MS Planner boards, SharePoint lists, and Teams channels to structure work organization.
Develop and optimize Power Automate flows to reduce manual administrative effort (notifications, status updates, data syncs, approvals, etc.).
Support in creating Power BI dashboards and reports for tracking project progress, workload distribution, and team performance.
Data & Reporting Support:
Collect and structure operational data from multiple MS365 tools for analysis and reporting.
Ensure accuracy and consistency in data sources used for team dashboards.
Team Support & Coordination:
Assist in managing the team’s task visibility, deadlines, and resource allocation using digital tools.
Support administrative coordination such as updates, follow-ups, and reporting preparation.
Continuous Improvement:
Proactively identify automation opportunities within team workflows.
Test and implement small-scale solutions to improve efficiency, transparency, and collaboration
QUALIFICATIONS, EXPERIENCE AND SKILLS:
Bachelor’s degree (or final-year student) in Engineering (Mechanical, Electrical, IT, Industrial, or related field).
Strong interest in process improvement, automation, and digital transformation within the Microsoft 365 environment.
Familiarity with MS Teams, SharePoint, Planner, Power Automate, Power BI, and Excel.
Good analytical and problem-solving skills — able to think critically and propose practical solutions.
Organized, self-motivated, and detail-oriented with strong follow-up skills.
Comfortable working in a dynamic, cross-functional environment.
Basic understanding of data visualization and dashboard creation in Power BI.
Experience with process flow documentation or Lean / Six Sigma methodologies.
Exposure to project management or resource planning tools
Other facts
About We One
With a refined identity as the premier concierge hub, We One offers an array of sophisticated solutions to businesses in the UAE. From impeccable security services and elite outsourced staffing solutions to comprehensive facility management and cutting-edge smart solutions, we address every operational need with unparalleled excellence. By cultivating enduring business relationships and strategic partnerships, We One champions innovation and empowers clients to concentrate on their core strengths, preparing them to seize future opportunities with confidence and finesse.
Discover how we elevate businesses to thrive in the dynamic and fast-paced business landscape at We One http://www.weone.com/
What you'll do
- The intern will assist in documenting and standardizing workflows, digitalizing processes in the MS365 environment, and optimizing tools like MS Planner and Power Automate. They will also support data collection and reporting to improve team efficiency and collaboration.
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