Scheduled Hours

40

Position Summary

Manage pre-award activities, perform post-award activities, and provide research administration oversight including personnel, payroll, budgeting, and operations management for large and complex divisions within the Department of Pediatrics.

Job Description

• Oversees research administration for assigned divisions in the Department of Pediatrics. Identifies areas needing improvement and suggests solutions providing procedures for senior leadership to approve/implement.
• Monitors, analyzes, manages and prepare financial reports for faculty research portfolios.
• Monitors grant and department research accounts in Workday.
• Supervises and trains others in the submission of grant and contract proposals.
• May oversee the submission and post award activities of research or clinical trial studies.
• Responsible for research faculty and staff sourcing/payroll costing allocation in collaboration with Principal Investigators.
• Supervises the purchasing function, ensuring maximum utilization of funds.
• Prepares and manages annual salary planning process for research staff in assigned divisions.
• Responsible for communicating and administering all policies and procedures to faculty and staff.
• Monitors compliance of faculty and staff with internal and external policies and procedures in the appropriate conduct of research.
• Maintains personnel records; directly oversees scheduling of employees, evaluation process and personnel problems (i.e. counseling measures and discharge of personnel). ​
• Reviews and screens job applications and applicants; conduct interviews, hire and/or make recommendations for hiring new personnel.
• Periodically reviews all non-academic appointments to ensure that appropriate job descriptions, titles and salaries are continuously maintained.
• Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations.
• Implements and maintains procedures to ensure efficient workflow, responsible for the proper training of staff.
• Maintains professional public relations and efficiently handles complaints.
• Serves as liaison in matters relating to research activities between the Department, School, University, outside agencies and collaborative institutions
• Completes special projects as directed by senior leadership.
• Organizes and attends meetings and conferences and participate in various Departmental and University committees.
• Maintains confidential files.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Accounting (7 Years), Grants Administration (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adobe Acrobat, Agency Compliance, Analytical Thinking, Computer Literacy, Decision Making, Development of Action Plans, Independent Judgment, Influencing Skills, Interpersonal Communication, Knowledge Management Systems, Methodical Problem Solving, Microsoft Office, Oral Communications, Persuasion, Pitching Ideas, Regulatory Interpretation, Research Management, Self-Organization (Business), Spreadsheets, Supervisory Management, Task Organization, Word Proccessing, Workday Software, Written Communication

Grade

G14

Salary Range

$75,200.00 - $128,800.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.