Overview

Location: Edmonton, Alberta

Position: Permanent  / Full Time 

Reports to: Director, Projects

Positions Available: 1

Posting Closing Date: January 25, 2026

Waiward is a respected construction and maintenance service provider that operates one of Canada’s largest fabrication shops based out of Edmonton, Alberta. Our mission is To Be Your Trusted Partner, which ensures we act with integrity in all that we do. Through planned growth and development, we have kept our commitment to providing our customers with an unsurpassed level of service. Waiward’s historical and future success is grounded in our collective commitment to our core values.

At Waiward, we believe a diverse and inclusive workplace is the key to unlocking the full potential of our people. It is essential to build a team that represents the communities and clients we are serving. We attract, hire, and develop people of all backgrounds and ensure fairness and inclusion within our hiring processes. We believe in investing in people based on their expertise, capabilities, aspirations, and performance despite their race, religion, gender identity, sexual orientation, and beliefs.

As a leader in our industry, we believe diversity and inclusion strengthen our team and are committed to making sustainable progress in our company and the communities and clients we serve. With the support of our leadership team and peers, our people are encouraged to share their perspectives.

Job Purpose

The Project Coordinator plays a key role in supporting the successful execution of projects by ensuring the accurate, timely completion of essential administrative and coordination tasks. This position provides operational support to the project team while progressively assuming responsibility for managing smaller projects, providing site and field assistance, supporting estimating activities, and, as experience grows, leading select medium-sized projects.

Responsibilities

• Demonstrate commitment to Waiward’s incident-free vision, values, and safety culture.
• Pursue continuous professional development through internal and external training.
• Proactively coordinate work assignments with the Project Manager to support efficient project execution.
• Participate in project kick-off meetings to ensure cross-departmental alignment and maintain accurate records.
• Establish and maintain project files and documentation in accordance with company standards.
• Review IFC drawings, revisions, and customer requests to identify scope changes and initiate CCNs as required.
• Manage Contract Change Notices (CCNs), including documentation, cost tracking, and timely customer notification.
• Prepare, update, and track project budgets and cost forecasts as directed.
• Ensure customer approval of contract, budget, and change values to support timely billing.
• Develop, maintain, and update project schedules in coordination with drafting and production teams.
• Review incoming drawings, assign divisions, confirm schedules, and troubleshoot day-to-day project issues.
• Compile, manage, and approve project invoicing data to ensure accurate and timely billing.
• Maintain historical client and subcontractor performance data.
• Support estimating activities, including material take-offs and bid preparation.
• Audit unit price categories for assigned projects once shop drawings are issued.
• Assist with setup and maintenance of job categories in Steelworks.
• Support subcontractor and vendor coordination, including scope, budgets, changes, and schedule adherence.
• Perform additional duties as assigned in support of project and departmental objectives.

Qualifications

• Post-secondary education in Construction Management, Engineering, Business, or related discipline, or equivalent industry experience.
• 1–3 years of experience in project coordination, construction, fabrication, or industrial project environments (structural steel preferred).
• Ability to read and interpret structural, and shop drawings.
• Basic understanding of structural steel fabrication and erection processes.
• Familiarity with project controls, including scheduling, cost tracking, change management, and document control.
• Experience with RFIs, submittals, and change notices is an asset.
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with ERP or project management software is an asset.
• Strong organizational and time-management skills with attention to detail.
• Effective written and verbal communication skills for internal and external coordination.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Demonstrated commitment to safety, quality, and continuous improvement.
• Ability to work cooperatively and collaboratively with all levels of employees, management and external stakeholders.

Working Conditions

• Hybrid working environment, combining office-based or remote working arrangements with regular attendance in the office, as dictated by operational requirements.
• May require the incumbent to walk stairs; be outside inclement weather (slippery surfaces and cold); carrying objects, driving and being exposed to normal office routines.

Physical Requirements

• The incumbent is required to have close visual acuity to perform an activity such as viewing a computer terminal for extended periods of time, and extensive reading.
• The incumbent is also required to stand and sit for extended periods of time.

Direct Reports

• None

Perks & Benefits

• Waiward offers a comprehensive compensation and benefits package designed to support your well-being, work-life balance, and long-term career growth, including:

  • Competitive salary in a permanent, full-time position.

  • 3 weeks of paid vacation.

  • 100% employer-paid benefits, including extended health and dental coverage.

  • Health Spending Account (HSA) for additional wellness and medical needs.

  • RRSP matching to help you plan for your future.

  • Paid personal days in addition to vacation time.

  • Summer hours for added flexibility during the warmer months.

  • Hybrid work options for better work-life balance.

  • On-site gym access to support your health and wellness.

  • Career growth and promotion opportunities within a supportive, expanding team.

  • Collaborative and positive work culture.

  • A variety of employee recognition and rewards programs designed to acknowledge your contributions and support your success.

Waiward is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.