Administrative Assistant I, SMART Program - Full-time
full-time•Napanee, Quinte West, Kingston
Summary
Location
Napanee, Quinte West, Kingston
Type
full-time
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About this role
Requisition Details:
Employment Status: Regular, Full-time (1.0 FTE)
Program Name: SMART Program
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On Call: No
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.
Program Name: SMART Program
Number of Hours Bi-Weekly: 75
Work Schedule: Days
On Call: No
Existing Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position.
Job Summary:
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, data entry and reporting and other related job functions.
Key Responsibilities:
- Responds to any general inquiries, including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner.
- Responds to messages from the answering service as required.
- Greets and directs all in-office visitors and incoming calls.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
- Responsible for the mail pick-up and drop off.
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
- Schedules and organizes meetings and appointments as requested.
- Prepares all general correspondence, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.
- Updates policies/procedures and manuals as required.
- Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.
- Prepares and reviews invoices for accuracy prior to payment.
- Orders supplies, receives and maintains an inventory of required supplies.
- Collaborates with teams to organize logistics for special projects, events and seminars.
- Performs other duties as assigned.
- Promotes the goals and values of VON and their role as an integrated community care provider.
- Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures.
- Abides by all VON policies and work practices.
- Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.
- Works in collaboration with other staff in a team approach to service delivery.
- Communicates regularly and follows up with employees, managers and corporate services staff.
- Communicates with the public, contacting VON.
- Post-secondary education in office administration, office information technology or a related field or relevant experience
- Customer service training is an asset
- Proficiency in Windows OS and MS Office Suite programs
- Experience with scheduling software and Cognos is considered an asset
- Experience with a unionized environment is considered an asset.
- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multitask
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times
- Criminal records and vulnerable sector check
- Valid driver’s license and access to a reliable vehicle are required (program dependent).
- Must be able to wear Personal Protective Equipment (PPE).
Other facts
Tech stack
Communication Skills,Organizational Skills,Customer Service Skills,Attention To Detail,Data Entry,Document Preparation,Meeting Scheduling,Filing Systems Management,Inventory Management,Team Collaboration,Confidentiality,Proficiency In MS Office,Post-Secondary Education,Time Management,Problem Solving,Adaptability
About VON Canada (Ontario)
VON Canada has been leading care at home for over 125 years. Today, we are a highly-trusted non-profit organization that works with our clients, employees, volunteers and partners to provide innovative clinical, personal and social support to people who want the comfort and peace of mind of living in their own homes and communities.
Our 6,300 employees and 6,500 volunteers deliver a wide range of vital health and wellness services, helping people remain healthy and at home for as long as possible.
As valued and responsive health system partners at the heart of home and community care, we are distinguished by our commitment to client care and by our strong community roots and local engagement.
Team size: 5,001-10,000 employees
Website: http://www.von.ca
LinkedIn: Visit
Industry: Home Health Care Services
Founding Year: 1897
What you'll do
- The Administrative Assistant I provides administrative support to ensure quality service delivery to the public and assists the site management team with various tasks. Key duties include responding to inquiries, managing correspondence, scheduling meetings, and maintaining filing systems.
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Frequently Asked Questions
What does a Administrative Assistant I, SMART Program - Full-time do at VON Canada (Ontario)?
As a Administrative Assistant I, SMART Program - Full-time at VON Canada (Ontario), you will: the Administrative Assistant I provides administrative support to ensure quality service delivery to the public and assists the site management team with various tasks. Key duties include responding to inquiries, managing correspondence, scheduling meetings, and maintaining filing systems..
Why join VON Canada (Ontario) as a Administrative Assistant I, SMART Program - Full-time?
VON Canada (Ontario) is a leading Home Health Care Services company.
Is the Administrative Assistant I, SMART Program - Full-time position at VON Canada (Ontario) remote?
The Administrative Assistant I, SMART Program - Full-time position at VON Canada (Ontario) is based in Napanee, Ontario, Canada and Quinte West, Ontario, Canada. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Assistant I, SMART Program - Full-time position at VON Canada (Ontario)?
You can apply for the Administrative Assistant I, SMART Program - Full-time position at VON Canada (Ontario) directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process. You can also learn more about VON Canada (Ontario) on their website.