Position Overview

The VGCA Accounting Shared Services Centre provides essential back-office accounting functions for General Ledger, Inventory, Accounts Receivable and Affiliates, Accounts Payable (AP), and Fixed Assets for multiple VW group companies including Volkswagen, Audi, Bentley, Lamborghini, Factory Production, CARIAD, ADMT and Electric Vehicle infrastructure. 

The AP Vendor Compliance Specialist is primarily responsible for the post audit review of both PO & Non-PO new vendor creations & all vendor change requests, maintenance of the trusted contact database, and prioritization of PO workflow vendor management.

In addition, the AP Vendor Compliance Specialist is also responsible for overall vendor master reporting, being the administrator of our sanctioned screening tool, fraud awareness for onboarding for new employees & communication for any reported attempts.

Base Compensation: Salary range is dependent on factors such as industry-based experience, skills, training, credentials, and other qualifications.The salary range for this role is $60,000-63,000 per year. Actual pay may vary based on experience, education, and internal compensation practices. 
Internal Position Level:     Professional-Administrative Career Level J
Reports To:                         Accounts Payable Manager, Vendor Master and Disbursements 
Vacancy Type:                    This posting relates to an existing vacancy within our organization.

Key Responsibilities

•    Complete the post audit review of both PO & Non-PO new vendor creation packages to ensure accuracy & completeness 
•    Complete the post audit review of all vendor change request packages to ensure accuracy & completeness
•    Support with Vendor creations in the Central Supply Management system (if required) and applicable SAP systems in accordance with internal controls.
•    Support with Vendor changes in applicable SAP systems in accordance with internal controls and tax requirements
•    Responsible for the prioritization & PO workflow management of AP team vendor topics
•    Responsible for the monitoring of the centralized vendor maintenance mailbox ensuring priority topics are completed in a timely manner & categorizing submissions to appropriate team members for action ensuring those requests are completed in a timely manner
•    Review all failed payments and contact vendors to obtain updated documentation and complete verifications 
•    Update and maintain trusted vendor contact database 
•    Administrator and completion of any required reporting for the vendor banking verification and sanctioned screening tool
•    Train all new accounting employees on Fraud prevention and red flags during onboarding
•    Track and report on all relevant metrics on fraud attempts, vendor compliance, and KPI’s
•    Collaborate with Treasury, Compliance and Audit to coordinate quarterly meetings for Fraud Awareness
•    Ensure all desk procedures and process documentation is prepared, tested and maintained.
•    Identify and communicate opportunities for process improvement, thus always striving for automated, error free and efficiency process
•    Support and back up other AP functions as required
•    Other related duties

Qualifications

•    3+ years of accounting experience in professional office environment
•    College Diploma in Business Administration or a related discipline. Bachelor’s Degree considered an asset
•    Proficient in all Microsoft Office products with a minimum intermediate Excel & advanced Outlook skill set
•    Excellent customer service skills showcasing an ability to communicate clearly & professionally in person, over the phone or via email
•    Excellent attention to detail with an ability to challenge and question if information does not appear accurate
•    Excellent organizational & time management skills – ability to define tasks individually, multitask and process large volumes
•    Positive attitude & able to work effectively within a team environment
•    Focus on process optimization & improvement
•    SAP knowledge an asset
•    Previous Compliance, Audit and/or Fraud Prevention an asset