VE
Office Coordinator
full-time•Katowice•PLN 5k - PLN 9k
About this role
<div class="content-intro"><h3>Who We Are:</h3>
<p>At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse. </p>
<p>Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work. </p></div><p><span class="TextRun SCXW164860902 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW164860902 BCX8">We are VML Enterprise Solutions - a group of talented engineers, tech experts, and creators who combine our passions and contribute to the IT world. You may know us better as Wunderman Thompson Technology – in 2024 we changed our name, but at the same time, we remained </span><span class="NormalTextRun SCXW164860902 BCX8">a great team</span><span class="NormalTextRun SCXW164860902 BCX8"> of people who deliver our best. We design, build, manage and run complex technology platforms and help our clients to </span><span class="NormalTextRun SCXW164860902 BCX8">benefit</span><span class="NormalTextRun SCXW164860902 BCX8"> from our work and creativity. </span></span> <span class="EOP SCXW164860902 BCX8" data-ccp-props="{"201341983":0,"335551550":6,"335551620":6,"335559739":160,"335559740":259}"> </span></p>
<h3>The opportunity:</h3>
<p><span class="TextRun SCXW194487893 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW194487893 BCX8">Launch your career as </span><span class="NormalTextRun SCXW194487893 BCX8">a</span> </span><span class="TextRun SCXW194487893 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW194487893 BCX8">Workplace Experience Coordinator</span></span><span class="TextRun SCXW194487893 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW194487893 BCX8">. This </span><span class="NormalTextRun SCXW194487893 BCX8">e</span></span><span class="TextRun SCXW194487893 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW194487893 BCX8">arly-career</span></span><span class="TextRun SCXW194487893 BCX8" lang="EN-US" data-contrast="none"><span class="NormalTextRun SCXW194487893 BCX8"> role offers structured guidance and direct mentorship, allowing you to quickly develop essential administrative skills and make an immediate impact in a supportive environment. If </span><span class="NormalTextRun SCXW194487893 BCX8">you're</span><span class="NormalTextRun SCXW194487893 BCX8"> eager to learn, this is your chance. </span></span><span class="EOP SCXW194487893 BCX8" data-ccp-props="{"335551550":0,"335551620":0}"> </span></p>
<h3>What you’ll get to do:</h3>
<p><strong><span data-contrast="none">Office Administration & Communication:</span></strong><span data-contrast="none"> </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p>
<ul>
<li><span data-contrast="none">Manage incoming calls and messages. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Greeting and direct visitors. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Sort and distribute mail. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Prepare meeting rooms and set up equipment. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Oversee and manage our office supply inventory, including the procurement of necessary items, </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Proactive Problem Solving</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Reliable Office & Employee Support</span><span data-ccp-props="{"134233117":false,"134233118":false,"335557856":16777215,"335559738":0,"335559739":0}"> </span></li>
</ul>
<p><strong><span data-contrast="none">Team & Facilities Support:</span></strong><span data-contrast="none"> </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p>
<ul>
<li><span data-contrast="none">Provide essential administrative support to the team. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Perform facilities and safety tasks. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Assist with team support. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
</ul>
<p><strong><span data-contrast="none">Event Assistance:</span></strong><span data-contrast="none"> </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="3" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Oversees small-scale projects related to workplace improvements and internal employee branding initiatives</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
</ul>
<p><strong><span data-contrast="none">General Support:</span></strong><span data-contrast="none"> </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p>
<ul>
<li data-leveltext="" data-font="Symbol" data-listid="4" data-list-defn-props="{"335552541":1,"335559683":0,"335559684":-2,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="none">Undertake additional tasks as assigned. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
</ul>
<h3> </h3>
<h3>What you should have:</h3>
<p><strong><span data-contrast="none">Availability:</span></strong><span data-contrast="none"> </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p>
<ul>
<li><span data-contrast="none">Ability to work 30 - 40 hours per week (Monday-Friday). </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Availability to work on site in our Katowice office. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
</ul>
<p><strong><span data-contrast="none">Experience & Skills:</span></strong><span data-contrast="none"> </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p>
<ul>
<li><span data-contrast="none">Prior experience as a receptionist/assistant or as a project team member (for events) </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Excellent communication, organizational skills, attention to detail, and assertiveness. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Adept at handling multiple requests from various individuals and departments. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Strong problem-solving skills and analytical abilities. </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Good written and verbal communication skills in Polish and English (at least B2). </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"> </span></li>
<li><span data-contrast="none">Proficiency with MS Office. <br><br></span></li>
</ul>
<h3>What we offer:</h3>
<p><span data-contrast="none"><span class="TextRun SCXW194852592 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW194852592 BCX8">Choose the type of </span><span class="NormalTextRun SCXW194852592 BCX8">contract</span><span class="NormalTextRun SCXW194852592 BCX8"> that works best for you: mandate contract (FTC) or </span></span></span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"><span class="TextRun SCXW146844617 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW146844617 BCX8">Contract of Employment (replacement contract).</span></span></span></p>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"><span class="TextRun SCXW146844617 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW146844617 BCX8"></span></span></span></p>
<p>Alongside the opportunity to work with some of the most exciting brands around the world, we’ll also prioritise your career development and help you grow your skills. We’ll empower you to make a difference, allow you to be yourself, and respect who you are.</p>
<p>We offer a great benefits package including a discretionary bonus scheme, training opportunities, competitive pension, medical insurance, life assurance, social events, opportunities to buy and sell holidays, family friendly policies, discounts with hundreds of retailers and much more.</p>
<p><strong>Our personality and behaviours:</strong> We believe that we are what we do, not just what we say. Our shared values and behaviours show how to bring the VML Enterprise Solution's culture to life through the actions we all take every day:</p>
<ul>
<li>Connect Meaningfully</li>
<li>Inspire Creatively</li>
<li>Include Purposefully</li>
<li>Approach Positively</li>
</ul>
<p>Our brilliant, talented people are what makes VML Enterprise Solutions what we are. That’s why we look for people who go beyond and always push our thinking to be better than yesterday.</p>
<p><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":0,"335559739":0}"><span class="TextRun SCXW146844617 BCX8" lang="EN-US" data-contrast="auto"><span class="NormalTextRun SCXW146844617 BCX8"></span></span></span></p>
<p><span data-contrast="none">We are a part of VML Enterprise Solutions. Learn more about our us on dedicated social media:</span><strong><span data-contrast="none"> </span></strong><a href="https://www.instagram.com/wunthompsontechpl/"><strong><span data-contrast="none"><span data-ccp-charstyle="Hyperlink">Instagram VML Enterprise Solutions</span></span></strong></a><span data-contrast="none">, </span><a href="https://www.linkedin.com/company/vml-enterprise-solutions/"><strong><span data-contrast="none"><span data-ccp-charstyle="Hyperlink">our LinkedIn page</span></span></strong></a><strong> </strong><span data-contrast="none">and </span><a href="https://www.youtube.com/@VMLEntSol"><strong><span data-contrast="none"><span data-ccp-charstyle="Hyperlink">YouTube channel</span></span></strong></a><strong><span data-contrast="none">.</span></strong><span data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"> </span></p>
<p><span data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}">In compliance with Polish regulations, VML Enterprise Solutions is committed to fostering a transparent and ethical work environment. We encourage reporting of any potential irregularities or misconduct. For detailed information on our whistle-blower policy and reporting procedures, please refer to <a href="https://vml-es.com/procedures">our dedicated document</a>.</span></p>
<p><span data-ccp-props="{"201341983":0,"335559739":160,"335559740":259}"><span class="collapsed-field-text">#LI-Onsite</span> #LI-EMEA #LI-BD1</span></p><div class="content-pay-transparency"><div class="pay-input"><div class="description"><p data-ccp-props="{"335551550":1,"335551620":1,"335559683":0,"335559685":0,"335559731":0,"335559737":0,"335562764":2,"335562765":0.9,"335562766":4,"335562767":10,"335562768":4,"335562769":0}"><span data-usefontface="false" data-contrast="none">In Poland, the gross base salary for this position at the time of this posting is indicated below. This range reflects our </span><span data-usefontface="false" data-contrast="none">broader group’s compensation framework across diverse agencies and disciplines. For this specific role at VML, </span><span data-usefontface="false" data-contrast="none">our offer will be determined within this range based on our internal benchmark, reflecting the specific market conditions for </span><span data-usefontface="false" data-contrast="none">our discipline. Individual compensation varies based on job-related factors, including business needs, experience, level of </span><span data-usefontface="false" data-contrast="none">responsibility and qualifications.</span></p>
<p data-ccp-props="{"335551550":1,"335551620":1,"335559683":0,"335559685":0,"335559731":0,"335559737":0,"335562764":2,"335562765":0.9,"335562766":4,"335562767":10,"335562768":4,"335562769":0}"><span data-usefontface="false" data-contrast="none">In addition to the salary range provided, we offer a comprehensive benefits package designed to support our employees’ </span><span data-usefontface="false" data-contrast="none">well-being and professional growth. While specific details may vary by agency, typical benefits </span><span data-usefontface="false" data-contrast="none">include:</span><span data-usefontface="false" data-contrast="none"> private medical care, </span><span data-usefontface="false" data-contrast="none">professional development opportunities, training </span><span data-usefontface="false" data-contrast="none">programmes</span><span data-usefontface="false" data-contrast="none"> and flexible working arrangements (where applicable). Some </span><span data-usefontface="false" data-contrast="none">agencies may offer additional benefits.</span></p></div><div class="title">Poland Pay Range</div><div class="pay-range"><span>5 167 zł</span><span class="divider">—</span><span>9 167 zł PLN</span></div></div></div><div class="content-conclusion"><p><span class="normaltextrun"><span lang="EN-GB">WPP (VML Enterprise Solutions) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.</span></span><span class="scxw176048299"><span lang="EN-GB"> </span></span></p>
<p>VML is a WPP Agency. For more information, please visit <a href="http://www.vml.com/">our website</a>, and follow VML on our social channels via <a href="https://www.instagram.com/vml_global/">Instagram</a>, <a href="https://www.linkedin.com/company/vmlyr/">LinkedIn</a>, and <a href="https://twitter.com/vml_global">X</a><u>.</u> </p>
<p>When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our <a href="https://www.vml.com/recruitment-privacy-policy">Recruitment Privacy Policy</a>. California residents should read our <a href="https://www.vml.com/california-recruitment-privacy-notice">California Recruitment Privacy Notice</a>. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.</p></div>
What you'll do
- The Office Coordinator will manage office administration tasks, including handling calls, greeting visitors, and overseeing office supplies. They will also provide essential support to the team and assist with workplace improvements and events.
About VML Enterprise Solutions
VML Enterprise Solutions brings together all of VML’s technology and data groups to form a single operating unit that services complex business challenges using the agency’s combined consulting, data, technology, and innovation capabilities.
Over 7,000 employees across VML’s key offices and local markets around the world contribute to the Enterprise Solutions offering to deliver on the increasing market demand for applications of AI, technology-driven transformation, and operational efficiencies brought to life via robust technology solutions.
VML Enterprise Solutions integrates deep technology services capability into VML’s core practices of Brand Experience, Commerce, and Customer Experience. The offering is direct to clients with best-in-class global scale in consulting, engineering, data, scaled automation and platform delivery.
Ready to join VML Enterprise Solutions?
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Frequently Asked Questions
What does VML Enterprise Solutions pay for a Office Coordinator?
VML Enterprise Solutions offers a competitive compensation package for the Office Coordinator role. The salary range is PLN 5k - 9k per year. Apply through Clera to learn more about the full compensation details.
What does a Office Coordinator do at VML Enterprise Solutions?
As a Office Coordinator at VML Enterprise Solutions, you will: the Office Coordinator will manage office administration tasks, including handling calls, greeting visitors, and overseeing office supplies. They will also provide essential support to the team and assist with workplace improvements and events..
Is the Office Coordinator position at VML Enterprise Solutions remote?
The Office Coordinator position at VML Enterprise Solutions is based in Katowice, Silesian Voivodeship, Poland. Contact the company through Clera for specific work arrangement details.
How do I apply for the Office Coordinator position at VML Enterprise Solutions?
You can apply for the Office Coordinator position at VML Enterprise Solutionsdirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.