Secretary
full-time•Clearwater
Summary
Location
Clearwater
Type
full-time
Claim this Company
Are you the employer? Manage your company page directly.
About this role
Benefits:
- Company parties
- Paid time off
- Competitive salary
- Free food & snacks
- Wellness resources
Position Summary
The President’s Secretary provides high-level administrative, clerical, and organizational support to the President of a property management company. This role requires exceptional discretion, advanced communication skills, and the ability to manage confidential information while supporting executive operations and assisting other staff with property management–related administrative tasks.
Key Responsibilities
Executive Support
- Provide direct, day-to-day administrative support to the President, including calendar management, scheduling meetings, and coordinating appointments.
- Prepare, proofread, and format correspondence, reports, memoranda, and legal or property-related documents.
- Accurately take shorthand and transcribe notes, including reading and interpreting cursive handwriting and handwritten correspondence.
- Manage incoming and outgoing communications on behalf of the President, including phone calls, emails, and letters.
Administrative & Office Management
- Perform advanced word processing and typing with a high degree of accuracy and speed.
- Maintain organized filing systems (both electronic and physical) for executive, property, tenant, and vendor records.
- Assist with document preparation related to leases, contracts, notices, internal reports, and compliance materials.
- Handle confidential and sensitive information with professionalism and discretion.
Property Management Support
- Provide administrative assistance to property management staff as needed, including data entry, correspondence, and document tracking.
- Support coordination with tenants, vendors, owners, and regulatory agencies.
- Assist in preparing property-related reports, meeting agendas, and internal communications.
- Help ensure timely follow-up on property management tasks and executive directives.
Required Qualifications
- Proven experience as an executive secretary, senior administrative assistant, or similar role, preferably within property management, real estate, or a related field.
- Extensive knowledge of word processing, typing, and office software (e.g., Microsoft Word, Excel, Outlook).
- Strong shorthand skills, with the ability to accurately transcribe dictated notes.
- Demonstrated ability to read and interpret cursive and handwritten documents.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to prioritize tasks, manage deadlines, and work independently.
Preferred Qualifications
- Familiarity with property management terminology, lease documentation, and real estate operations.
- Experience supporting senior executives in a fast-paced, professional environment.
- Knowledge of document management systems and property management software.
Other facts
Tech stack
Administrative Support,Calendar Management,Communication Skills,Confidentiality,Word Processing,Organizational Skills,Attention to Detail,Data Entry,Document Preparation,Shorthand Skills,Transcription,Property Management,Lease Documentation,Office Software,Time Management,Team Coordination
What you'll do
- The President’s Secretary provides high-level administrative support to the President, managing communications, scheduling, and document preparation. Additionally, the role includes assisting property management staff and ensuring timely follow-up on tasks.
Join Clera's Talent Pool
Get matched with similar opportunities at top startups
This role is hosted on VISION MAKER INC's careers site.
Join our talent pool first to get notified about similar roles that match your profile.
Frequently Asked Questions
What does a Secretary do at VISION MAKER INC?
As a Secretary at VISION MAKER INC, you will: the President’s Secretary provides high-level administrative support to the President, managing communications, scheduling, and document preparation. Additionally, the role includes assisting property management staff and ensuring timely follow-up on tasks..
Why join VISION MAKER INC as a Secretary?
VISION MAKER INC is an innovative company offering exciting career opportunities. The Secretary position is a great chance to make an impact and grow your career.
Is the Secretary position at VISION MAKER INC remote?
The Secretary position at VISION MAKER INC is based in Clearwater, Florida, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Secretary position at VISION MAKER INC?
You can apply for the Secretary position at VISION MAKER INC directly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.