About this role
Company: Virginia Eye Consultants
Job Title: Patient Coordinator
Department: Ophthalmology
Reports To: Patient Coordinator Supervisor
Location: This is a full-time position located in Hampton, VA and does require occasional travel to satellite offices in Virginia Beach, Suffolk, Portsmouth, and Norfolk. We pay mileage!
SUMMARY
A Patient Coordinator is trained to act as the first point of contact for our patients where they set the tone for the patient’s visit through excellent patient care. This employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave
- Answer phones (both external and internal); assure prompt, courteous service at all times
- Practice urgency at all times with patients’ time, as well as Doctor’s time and schedule
- Manage patient flow in the office
- Knowledge of common fees charged for common visits and collect correct payments
- Complete daily reconciliations / close day / countdown cash drawer
- General office duties and cleaning to be assigned by manager
QUALIFICATIONS
- Ability to interact with all levels of employees in a courteous, professional manner at all times
- Desire to gain industry knowledge and training
- Demonstrates initiative in accomplishing practice goals
- Ability to grow, adapt, and accept change
- Consistently creating a positive work environment by being team-oriented and patient-focused
- Commitment to work over 40 hours to meet the needs of the business
- Reliable transportation that would allow employee to go to multiple work locations with minimal notice
EDUCATION AND/OR EXPERIENCE
- Minimum Required: High school diploma or general education degree (GED)
- Minimum Required: One year of related experience and/or training; or equivalent combination of education and experience
LICENSES AND CREDENTIALS
- Minimum Required: None
SYSTEMS AND TECHNOLOGY
- Proficient in Microsoft Excel, Word, PowerPoint, Outlook
PHYSICAL REQUIREMENTS
- This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25–50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus—is required 100% of the time. Occasional driving or climbing may also be necessary.
Perks:
- Full Benefits Package - Medical, Vision, Dental and Life Insurance
- 401k + Employer Matching
- Paid Time Off and Paid Holidays
- Paid Maternity Leave
- Optical Education Reimbursement
- Competitive Base Pay
If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly – only resumes submitted through this website will be considered.
EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Other facts
About Virginia Eye Consultants
When it comes to your eyes, experience matters. Virginia Eye Consultants is the practice most recommended by other eye care experts for their patients and even their own eyes.
Our internationally recognized surgeons are board certified and fellowship trained, specializing in all areas of eye care. Using top of the line equipment and advanced technologies, our world-class team of eye surgeons focus on LASIK, Laser Cataract Surgery with Lifestyle Lenses, Dry Eye Disease, Diabetic Eye Disease, Glaucoma and many other vision correction procedures and treatments.
We have 18 providers and 200 employees sharing a centrally located, modern 34,000-square-foot facility near the Norfolk airport with seven operating rooms, six lasers, over 70 examination rooms, and three satellite offices in Hampton, Suffolk and Virginia Beach.
We are one of the fastest growing ophthalmology practices in the nation. Our management team is led by CEO Karen Spencer, M.A. Our president is John D. Sheppard, M.D., M.M.Sc.and our vice president is Stephen V. Scoper, M.D.
What you'll do
- The Patient Coordinator acts as the first point of contact for patients, ensuring excellent patient care and managing administrative tasks for smooth check-in/out experiences. They are responsible for providing exceptional customer service, managing patient flow, and performing general office duties.
Ready to join Virginia Eye Consultants?
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