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Administrative Services Assistant
full-time•Southfield
About this role
Company Description
VILLAGE GREEN
Founded in 1919, Village Green is a diverse, people-first organization that has been recognized as one of the Great Places to Work, Top Workplaces, and Best Workplaces in Multifamily for multiple years. We believe that any company's accomplishments are rooted in its people. Therefore, we provide all our associates with the tools, training, resources, and opportunities necessary to excel and become leaders in the industry.
We are currently seeking a highly organized and detail-oriented Administrative Coordinator to join our team. In this role, you will provide essential administrative support across various departments and organizational levels. Your responsibilities will require proficiency in office software, databases, Excel spreadsheets, and virtual communication platforms. Strong communication and organizational skills are essential for coordinating tasks and maintaining efficiency in our day-to-day operations
Hourly Rate: $19.68, plus an annual bonus of up to 10% and excellent benefits, including:
- Medical
- Dental
- Vision
- Life Insurance
- Paid Time Off (PTO)
- 401(k) with a Company Match
Job Description
Key Responsibilities
• Utilize office software to manage documents and communications effectively.
• Maintain and update databases/reports, ensuring the accuracy and security of data
• Create and manage excel spreadsheets for reporting, tracking, and analysis purposes.
• Coordinate virtual communications, including meetings, webinars, and team collaboration.
• Collaborate with individuals at all ranks and across multiple departments to facilitate smooth workflows.
• Assist in planning and organizing departmental or organizational activities and events.
• Monitor and prioritize tasks to ensure deadlines are met without compromising quality.
• Prepare reports, presentations, and correspondence as needed.
• Handle sensitive and confidential information with discretion.
· Communicate with coworkers, Area Directors, Vice Presidents, department managers, Ownership, suppliers, residents, and all outside contacts in a courteous and professional manner
· Maintain confidentiality of coworkers, management, Owners, past and current residents, suppliers, and all outside contacts
· Assists with coordinating and planning of the monthly department meeting held in Corporate and Regional Offices
Qualifications
• Proficiency in office software (e.g., Microsoft Office).
• Strong skills in database management and spreadsheet creation (e.g., Formatting Excel).
• Excellent virtual communication skills, including familiarity with platforms such, Teams.
• Exceptional attention to detail and ability to multitask effectively.
• Strong verbal and written communication skills.
• Proven ability to work collaboratively with diverse teams and individuals across various organizational levels.
• Outstanding organizational skills and the ability to prioritize workload.
Preferred Qualifications:
• Previous experience in an administrative or coordination role.
• Familiarity with project management tools or software.
• Ability to adapt to fast-paced environments and handle shifting priorities.
#INDVGPM
Additional Information
All your information will be kept confidential according to EEO guidelines.
What you'll do
- The Administrative Services Assistant will provide essential administrative support across various departments and organizational levels. Responsibilities include managing documents, maintaining databases, coordinating communications, and assisting in planning activities.
About Village Green
Village Green became one of the nation’s premier apartment companies by continually innovating to serve the evolving needs of residents and focusing on creating communities of long-term value. Today, we manage approximately 40,000 apartment homes within some 50 cities, along with integrated mixed-use retail spaces that include restaurants, coffee shops and markets.
Our commitment, first and foremost, is to our customer—and that customer might be a resident, a client owner, or one of our 1,100 employees.
TO OUR RESIDENTS — We believe customer service is priceless. Our operational philosophies are rooted in the underlying theme that it is our most important job to make the customer smile. We focus on community cleanliness, curb appeal, amenities, timely maintenance, resident programs, and best-in-class service to make each of our communities a great place to call home.
TO OUR CLIENT OWNERS — We believe in the details. Our success comes only when we are effective at understanding and executing your investment goals for each asset we manage. Our interests are aligned through performance-based incentive fees to prove that we are committed to achieving the goals we set. We view our client owners as partners and steward your resources as if they were our own.
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Frequently Asked Questions
What does a Administrative Services Assistant do at Village Green?
As a Administrative Services Assistant at Village Green, you will: the Administrative Services Assistant will provide essential administrative support across various departments and organizational levels. Responsibilities include managing documents, maintaining databases, coordinating communications, and assisting in planning activities..
Is the Administrative Services Assistant position at Village Green remote?
The Administrative Services Assistant position at Village Green is based in Southfield, Michigan, United States. Contact the company through Clera for specific work arrangement details.
How do I apply for the Administrative Services Assistant position at Village Green?
You can apply for the Administrative Services Assistant position at Village Greendirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.