Executive Assistant to the CEO
full-time•Abu Dhabi
About this role
Via Medica International Healthcare is seeking an experienced Executive Assistant to join our team in Abu Dhabi.
The Executive Assistant will be responsible for managing a wide range of administrative and executive support duties while serving as the primary point of contact between the executive leadership and internal stakeholders. This role provides high-level support to the executive team to ensure company goals and objectives are achieved and daily operations run smoothly and efficiently.
Location: Abu Dhabi
Duty Hours: 48 Hours per week for 5 days
The Executive Assistant will be responsible for managing a wide range of administrative and executive support duties while serving as the primary point of contact between the executive leadership and internal stakeholders. This role provides high-level support to the executive team to ensure company goals and objectives are achieved and daily operations run smoothly and efficiently.
Location: Abu Dhabi
Duty Hours: 48 Hours per week for 5 days
Essential Functions
Manages professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
Coordinates complex scheduling and extensive calendar management, as well as management of content and flow of information to CEO/senior executives.
Manages, coordinates, and arranges CEO/senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination.
- Performs administrative and office support, such as typing, dictation, spreadsheet creation, sending emails, and maintenance of filing system and contact database.
- Prepare reports, correspondence, and presentations as required.
Facilitates approvals of documents by the CEO/senior management.
Maintains professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
Organizes team communications and plan events, both internally and offsite.
Qualifications/Requirements:
- Degree in Business or related field
- 10-15 years of proven experience as an Executive Assistant or a similar role
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Proficiency in MS Office and relevant administrative tools
- Ability to multitask and work under pressure
- Ability to analyze situations and take appropriate action consistent with company policies.
- Operates in a fair, consistent and equitable manner, and displays such behavior by example.
- Takes or organizes individual and collective action after analyzing situations based on the available evidence and knowledge.
What you'll do
- The Executive Assistant will manage a wide range of administrative and executive support duties, serving as the primary point of contact between the executive leadership and internal stakeholders. This role ensures that company goals and objectives are achieved while daily operations run smoothly and efficiently.
About Via Medica Intl
Via Medica International Healthcare is a leading UAE-based healthcare and emergency medical services provider, delivering scalable, licensed, and high-quality medical solutions across industries.
Following its acquisition by International SOS, the world’s leading health and security services organization, Via Medica now combines global expertise with deep local capabilities to deliver world-class healthcare to organizations across the UAE and the wider Gulf region.
With a team of over 700 licensed healthcare professionals, Via Medica in association with International SOS, provides on-site medical services, emergency response, occupational health solutions, and health workforce training to clients in energy, construction, government, academic, and humanitarian sectors. These services are underpinned by rigorous clinical governance, ISO-certified quality assurance, and compliance with UAE health regulations.
Via Medica’s operational capabilities include:
• BLS & ALS licensed ambulances
• Comprehensive Emergency Medical Services (EMS)
• Scalable On-Site Clinic Licensing & Mobilization
• Special Events & High-Profile Coverage
• Academic Health Support & Licensed School Nursing
• 24/7 Remote Topside Support & Telehealth
• Advanced Medical Training (AHA Standards)
• Occupational Health, Compliance, & Fitness-to-Work
• Industrial & Oil & Gas Sector Medical Expertise
Large reputable organizations trust and benefit from our integrated solutions that align with the UAE’s Vision 2031, advancing resilience, safety, and healthcare excellence.
Via Medica in association with International SOS, is setting new standards for readiness, resilience, and care, ensuring that workers in the UAE’s most vital sectors have access to world-class healthcare and emergency support, wherever they are.
Ready to join Via Medica Intl?
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Frequently Asked Questions
What does a Executive Assistant to the CEO do at Via Medica Intl?
As a Executive Assistant to the CEO at Via Medica Intl, you will: the Executive Assistant will manage a wide range of administrative and executive support duties, serving as the primary point of contact between the executive leadership and internal stakeholders. This role ensures that company goals and objectives are achieved while daily operations run smoothly and efficiently..
Is the Executive Assistant to the CEO position at Via Medica Intl remote?
The Executive Assistant to the CEO position at Via Medica Intl is based in Abu Dhabi, Abu Dhabi Emirate, United Arab Emirates. Contact the company through Clera for specific work arrangement details.
How do I apply for the Executive Assistant to the CEO position at Via Medica Intl?
You can apply for the Executive Assistant to the CEO position at Via Medica Intldirectly through Clera. Click the "Apply Now" button above to start your application. Clera's AI-powered platform will help match your profile with this opportunity and guide you through the application process.