About this role
Purpose:
Under the direction of the Senior OnCore Administrator, this position is responsible for coordinating the intake and initial setup of clinical research studies within the OnCore Clinical Trials Management System (CTMS). It plays a critical role in supporting clinical research operations by managing the protocol build process. This position serves as a liaison between study teams and external vendors, ensuring timely and accurate setup of protocol shells, study calendars, and budgets. The specialist is responsible for initiating builds, maintaining task lists, implementing quality control processes to ensure data integrity and compliance, and training staff.
Please note that this position is in-office three days per week.
Responsibilities:
- Create and configure protocol shells in OnCore for new and existing studies
- Input study information received from study teams into OnCore
- Manage the study calendar and budget build process within OnCore
- Implement quality control (QC) checks to ensure accuracy of calendar and budget details
- Build small study specifications directly in OnCore when applicable
- Act as the primary liaison between study teams and external vendors
- Submit protocol build requests to vendors and respond to vendor queries in a timely manner
- Follow up with study teams as needed to gather missing information or clarify requirements
- Process New Study Start-Up Forms and Protocol Amendments
- Maintain and update task lists to reflect current project status
- Track all protocol builds and maintain documentation for audit readiness
- Train staff as necessary
- Perform additional duties as assigned in support of calendar build coordination
- Bachelor's degree in a health-related, scientific, or technical field preferred
- Experience with OnCore or other CTMS platforms strongly preferred
- Strong organizational and communication skills
- Ability to manage multiple projects and deadlines
- Detail-oriented with a focus on data accuracy and quality assurance
- Comfortable working independently and collaboratively across teams
Licensure, Certifications, and Clearances:
UPMC is an Equal Opportunity Employer/Disability/Veteran
Other facts
About UPMC
UPMC is a world-renowned, nonprofit health care provider and insurer committed to delivering exceptional, people-centered care and community services. Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC is shaping the future of health through clinical and technological innovation, research, and education. Dedicated to advancing the well-being of our diverse communities, we provide nearly $2 billion annually in community benefits, more than any other health system in Pennsylvania. Our 100,000 employees — including more than 5,000 physicians — care for patients across more than 40 hospitals and 800 outpatient sites in Pennsylvania, New York, and Maryland, as well as overseas. UPMC Insurance Services covers more than 4 million members, providing the highest-quality care at the most affordable price. To learn more, visit UPMC.com.
What you'll do
- This role coordinates the intake and initial setup of clinical research studies within the OnCore CTMS, primarily by managing the protocol build process. The specialist is responsible for creating protocol shells, managing study calendars and budgets, and ensuring data integrity through quality control checks.
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