Job Description

The University of Washington Radiation Oncology department has an outstanding position for a Research Coordinator 2. This position will provide professional-level support for clinical research studies open in Radiation Oncology; assist in protocol development, support investigative procedures, assist in implementing protocols, and meet reporting requirements of the Scientific Review Committee (SRC), Institutional Review Boards at Fred Hutch and University of Washington (IRBs), Clinical Research Budget and Billing (CRBB), Office of Sponsored Programs (OSP) and Industry Sponsors and National Cancer Institute (NCI). 

Independently, process and coordinate the operations of research studies.  This requires the knowledge and skills specific to conducting research protocols.  Assist investigators with submission of research studies to SRC, IRG, CRBB, and the Radiation Safety Office (RSO) to meet all regulatory and compliance submissions involving editing of investigator initiated protocols and consent forms as well as submission of NCI cooperative group protocols and industry protocols.  Set up and implementation of SOPs as needed to meet the requirements of and adherence to protocols.

Duties:

65% Guide MDs with all aspects of the development of investigator initiated studies.  Where required, assist MDs with retrospective chart review studies by their medical students.  Submit and maintain regulatory requirements of Industry Sponsored Trials.  Submit cooperative group protocols and industry sponsored protocols as required.  Must be familiar with all aspects of regulatory and compliance functions:  initial submission to SRC, IRB, CRBB/OSP as applicable, and RSO.  As mandated by IRGs, meet Annual review deadlines, meet deadlines for amendments, compliance deviation reporting, study deviation reporting, reporting of SAEs that occur with study patients, and reporting of 3rd party SAEs.
Maintain all required documentation for participation of all UW-affiliated medical institutions, such as investigator information, site certification, annual accrual figures, future applications for full NRG member status and any other procedureal requirements necessary for continued participation in the NRG and various current and/or future clinical trials.
Initiate/maintain compliance with all FDA and IRB regulations and documentation requirements for each participating UWMC-affiliated institution.
Establish and maintain contact with MD(s) and patients regarding protocol requirements (to maintain adherence to protocol) during work up, enrollment, treatment, and long term follow up.

15%    Implement research protocols by writing and maintaining SOPs to maintain Investigator and Patient compliance.  Monitoring patient adherence to the protocol by providing compliance calendars, study calendars.  Take action to correct problems such as deviation from protocol requirements (and report deviations per IRB requirements).
Establish and maintain contact with MD(s) and patients regarding protocol requirements (to maintain adherence to protocol) during work up, enrollment, treatment, and long term follow up.
Catalog and document all designated clinical trial protocols currently accruing at UW-affiliated sites, and to update clinicians about other new/available clinical trial protocols.

10%  Abstract data from clinical records and submit data per the sponsor’s requirements; review, maintain and meet all requirements of SOPs to maintain audit readiness. 
Collect all case report forms, patient charts, radiographs, pathology specimens, and other clinical data pertinent to successful participation in clinical trials, as mandated by study protocols.

5%   Review of CRBB charges; ensure correct charges go to study as required.
 Catalog and document CRBB review of charges to protocols as needed.

5%   Administer Neurocognative Tests and Quality of Life Questionnaires or other tests per individual protocol requirements.
Provide assistance with auditing process from outside agencies as needed.
Perform related duties as required.
 

Minimum requirements:

Bachelor’s degree in a related field and two years of relevant experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Desired:

Certification on SoCRA, ACRP.  Previous work in research study coordination or experience working in an IRB or experience with working in CRBB.

Have worked in previous positions that require excellent organizational and communication skills in medical or related field and have some knowledge of regulatory requirements as it applies to research.

Compensation, Benefits and Position Details

Pay Range Minimum:

Pay Range Maximum:

Other Compensation:

Benefits:

Shift:

Temporary or Regular?

FTE (Full-Time Equivalent):

Union/Bargaining Unit:

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.