About this role
The Event Planning Student Assistant will support the general operations of the Student Affairs Event Management unit by providing front-line customer service and reception for students, faculty, and staff. The Assistants will complete specific projects and duties for the professional Event Management staff in support of the day-to-day operations of the office.
- Provide administrative support by answering phones, replying to emails, greeting visitors, answering routine questions to determine needed resources, make referrals, and provide information on events, policies, systems, and office services.
- Process event reservations in 25Live usage of academic and Student Affairs event spaces.
- Learn how to use all necessary Event Management software.
- Participate and contribute in Event Management staff meetings.
- Assist in the development and implementation of Event Management policies.
- Assist in communication with Contracted Independent Organizations (CIOs).
- Other duties as assigned.
Hourly Rate: $13/hour
Assignment Dates: January 2-May 9, 2026
Qualifications:
- Enthusiasm for event planning and helping students.
- Commitment to the mission of Student Affairs Event Management and the Event Staff team.
- Excellent customer service skills and professional work habits
- Ability to communicate and partner with a diverse group of stakeholders
- Ability to work independently and take initiative
- Excellent oral and written communication skills
- Dependable and responsible
- Organized and able to multi-task
- Ability to act as a team member
Education: Current UVA student
Experience: None
Licensure: None
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.
Other facts
About University of Virginia
UVA Physicians Group (UPG) was founded in 1979 as a supportive partner to UVA Medical Center and UVA School of Medicine. For over 40 years, UPG has been committed to improving the lives of UVA Health physicians & providers and to the mission, vision and values of UVA Health in service to our patients throughout the region.
UPG is an administratively supported group practice which operates as a collaborative UVA Health entity supporting UVA Health physicians & providers at UVA Medical Center and in a number of Clinical Practice Group (CPG) locations throughout Charlottesville and the Commonwealth of Virginia.
Over 900 UVA clinical faculty members are dually employed through UPG and UVA School of Medicine's 21 clinical departments. UPG also employs nearly 200 advanced practice providers and other clinicians within UVA clinical departments, and approximately 150 physicians, advanced practice providers & clinicians in practices locally and regionally.
In addition to its clinical role in supporting the University’s mission to deliver world-class patient care, UPG provides administrative and financial functions that support care delivery and clinical management. Approximately 400 UPG team members fulfill these administrative and financial roles in Charlottesville locations and in clinics across the Commonwealth.
UPG is an independent 501(c)3 University Associated Organization (UAO) and is governed by its own Board of Directors with a public majority.
What you'll do
- The Event Planning Student Assistant will support the operations of the Student Affairs Event Management unit by providing customer service and administrative support. They will assist in processing event reservations and contribute to staff meetings and policy development.
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