A job description is available upon request 

Date Posted: 01/23/2026
Req ID: 46720
Faculty/Division: School of Graduate Studies
Department: School of Graduate Studies
Campus: St. George (Downtown Toronto)
Position Number: 00058895

Description:

The School of Graduate Studies (SGS) promotes University-wide inclusive excellence in graduate education, research and professional training to ensure high standards across the various academic divisions, as well as supporting postdoctoral fellows. SGS defines and administers University-wide regulations for graduate education. We share responsibility for graduate education with graduate units and divisions and operates through a system of collegial governance, consultation, and decanal leadership.  

SGS also provides expertise and advice; reviews the design and delivery of programs; develops performance standards; supports access, equitable inclusion, fairness, and ethical conduct in graduate education; organizes services and financial assistance to graduate students; encourages a close and positive relationship between research and graduate instruction and represents the cause of graduate education at the University of Toronto and in the broader academic and general community.  

More information about the School of Graduate Studies is at: http://www.sgs.utoronto.ca/Pages/default.aspx
 

Your opportunity:

Working under the supervision of the Associate Director, Graduate Awards, Operations and Postdoctoral Affairs, and in collaboration with a dynamic team, the Manager, Research Awards serves the graduate and postdoctoral community by actively delivering centrally administered awards and funding programs while providing leadership for awards operations and registrarial initiatives.

In this role, the incumbent is responsible for the full lifecycle of the SGS awards process, including receiving and assessing applications, interpreting and applying academic, government, and sponsor policies and agreement terms, and providing clear communication and support to graduate unit staff and students throughout all stages of competitions and the tenure of awards. Acting as a senior point of contact and escalation resource, the Manager identifies, follows up on, and resolves complex issues, liaising with faculty and staff, postdocs, government bodies, sponsors, and other external partners.

The Manager ensures the integrity and accuracy of awards data, oversees the timely disbursement of funds through ROSI, monitors and reconciles award accounts, and produces complex financial and statistical reports to support management decision making and internal and external reporting requirements. In addition to carrying an operational portfolio, the Manager provides strategic advice to SGS leadership, leads academic governance and records initiatives, ensures compliance with University, government, sponsor, and regulatory requirements, and directs the activities and workflow of staff performing similar functions.

Your responsibilities will include

•    Overseeing day-to-day operational needs of the unit
•    Implementing plans for awards programs and related objectives
•    Monitoring, recording, reconciling and/or reporting on fees and awards funding accounts
•    Releasing or holding funds according to internal and external compliance requirements
•    Consulting with donors to determine terms of reference for awards
•    Verifying that scholarship recipients receive the allocated funds and that all funds are spent
•     Providing advice to committees regarding financial awards allotments
•     Advising on University, Sponsor and regulatory agency policies and procedure
•     Interpreting and applying academic and government financial aid rules to ensure students meet requirements
•     Creating and maintaining procedures and guidelines
•    Directing the activities of a group of staff-appointed employees all performing a similar function. 

Essential Qualifications:

•    Bachelor’s degree or an equivalent combination of education and relevant experience.
•    Minimum of five years recent experience managing large external grants and awards programs within an academic environment.
•    Demonstrated ability to oversee, coordinate, and support complex day-to-day operational activities.
•    Proven ability to lead workflow and direct the activities of staff performing similar functions, providing guidance, prioritization, and operational support in a team-based environment.
•    Strong financial, numeracy, and data management skills, including processing financial transactions, monitoring and reconciling accounts, and preparing complex financial and statistical reports.
•    Strong knowledge of sponsor and donor requirements, collective agreements, and regulatory frameworks, with proven ability to interpret and advise on related policies.
•    Strong organizational and time management skills, with the ability to manage competing priorities, high volumes of work, and tight deadlines in a high impact environment.
•    High level of accuracy and attention to detail, with the ability to identify, correct, and prevent errors when processing complex documentation and data.
•    Demonstrated analytical and problem-solving skills, with the ability to research, evaluate, and improve processes.
•    Experience developing, maintaining, and applying procedures, guidelines, and standard operating documentation.
•    High level of computer literacy, including advanced working knowledge of the Microsoft Office Suite, especially Excel.
•    Excellent written and verbal communication skills, with experience preparing instructional materials, editing content, and facilitating committee meetings, presentations, or information sessions.
•    Superior interpersonal and customer service skills, with the ability to build and maintain effective working relationships with students, faculty, staff, postdocs, donors, sponsors, and external partners.
•    Demonstrated adaptability and ability to quickly learn and apply new practices, procedures, systems, and regulatory requirements.

Assets:

•    Experience with the University of Toronto 
•    Experience in the administration of graduate education and funding practises 
•    Demonstrated knowledge of SGS regulations and procedures
•    Expert knowledge of university student and financial information systems such as ROSI, FIS, HRIS etc.
•    Experience with the federal grant cycles and funding programs (CIHR/NSERC/SSHRC) 

To be successful in this role you will be:

•    Detail oriented
•    Professional 
•    Resourceful
•    Adaptable
•    Efficient
•    Multi-tasker
•    Problem solver
•    Team player

Closing Date: 02/06/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 14 -- $91,677. with an annual step progression to a maximum of $117,242. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services
Recruiter: Blythe Campbell

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.