Date Posted: 12/21/2025
Req ID: 46476
Faculty/Division: Faculty of Arts & Science
Department: Department of Physics
Campus: St. George (Downtown Toronto)

Description:

About Us: 

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Physics is part of a dynamic academic community offering programs and courses to undergraduate and graduate students. We provide a comprehensive set of fundamental tools that can be brought to bear on many problems across a variety of fields. With world-class laboratories and outstanding faculty, the department fosters an in-depth understanding of an extremely diverse array of systems. Situated in the heart of downtown Toronto, our department is affiliated with various departments, institutes and research organizations, providing a broad network for our staff and students.  

Your Opportunity:

Under the general direction of the Chief Administrative Officer (CAO), and with the assistance of the Department’s administrative services group, the Manager, Finance and HR Administration provides financial management, human resource management, and organizational leadership for the Department.

Collaborating with the Department’s academic leadership and the CAO, the Manager, Finance and HR Administration participates in the development of the Department’s budget, and short and long term financial plans. Financial responsibilities include monitoring all activities (revenues, cost recoveries, and expenses) in operating and research accounts, departmental funds and trust accounts, reporting material variances from the budget to the CAO, and recommending corrective measures.

The Manager, Finance and HR Administration manages all human resources activities, including all payroll processing, the administration of research leaves and activity reports for academic staff, and the administration of hiring processes and personnel files for support and research staff. The Manager, Finance and HR Administration serves as the research grants coordinator for the department and serves as a consultant/resources person for faculty and staff on financial, personnel, grant-related, and policy issues. The Manager, Finance and HR Administration is responsible for managing the Department’s administrative services group, including task assignments, professional development, and absence management.

Working with the CAO, the Manager, Finance and HR Administration is responsible for ensuring that all departmental administrative, financial and human resources activities comply with relevant legislation, policy, grants provisions and contracts, assisting in the formulation of sound fiscal policies and practices.  

EDUCATION: 

Bachelor’s degree in accounting, finance or business administration or an acceptable equivalent combination of education and experience.

EXPERIENCE: 

Minimum five (5) years’ recent and progressive experience in financial management and administration, working in a senior administrative role, managing a complex organization preferably in a University environment.

Expertise in budget planning, financial management and control.

Experience in the application of sound financial principles and practices.

Experience working with and interpreting policies and procedures pertaining to budget, finance, human resources, academic administration.

Experience building and developing effective administrative systems and processes.

Experience leading and motivating others.

Experience supervising staff, preferably in a unionized environment.

Knowledge and demonstrated working experience with University financial, human resources, procurement and research grant management systems is mandatory.

SKILLS: 

Excellent administrative, analytical and financial skills (including budgeting) with ability to interpret and apply information and provide financial analysis.

Strong problem solving and decision-making and planning skills.

Excellent interpersonal, oral and written communication skills, skilled at delivering effective presentations.

Excellent time management skills, strong organizational skills and attention to detail.

Proven ability to set priorities and work schedules to meet departmental needs and deadlines.

Strong leadership and conflict resolution skills.

Good computer skills with proficiency in office automation and presentation tools, and with electronic communication tools including email -

OTHER: 

Demonstrated flexibility and adaptability within a changing environment.

Service-oriented and responsive to the needs of the Department and the Faculty.

Ability to work effectively in an interdisciplinary environment and to keep up-to-date on the rapid changes in the University environment.

Discretion and confidentiality in dealing with highly sensitive information.

Ability to work independently and to make sound decisions under pressure and in response to changing priorities.

Note:

Applicants are encouraged to apply by Friday, January 16, 2026. Posting will remain open and applications will continue to be reviewed until filled. 

This role may be eligible for an Alternative Work Arrangement in accordance with the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 02/13/2026, 11:59PM ET
Employee Group: Salaried
Personnel Subarea:PM
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 3 -- Hiring Zone: $93,592 - $109,190 -- Broadband Salary Range: $93,592 - $155,985
Job Category: Administrative / Managerial