Job Posting Title:

Training Center Coordinator

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Hiring Department:

School of Nursing

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

18

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The University of Texas at Austin School of Nursing (UTSON) Training Center Coordinator (TCC) manages the day-to-day operations of an American Heart Association (AHA) Training Center, which includes scheduling classes, managing instructor certifications and records, ensuring equipment and supplies are available, and acting as a point of contact for the AHA and instructors. They are responsible for all administrative tasks related to the training center to maintain compliance with AHA guidelines and ensure the smooth delivery of Heartsaver and BLS courses at UTSON.  

Responsibilities

• Ensure all training center operations comply with AHA guidelines and UTSON Policy
• Point of contact for hiring and managing all UTSON AHA Instructors.
• Schedule and coordinate all levels of Heartsaver and BLS classes with BLS Instructors and staff.
• Manage instructor database, ensuring all certifications are current and updated. Organize instructor courses and renewals. Keep training records accurate and up-to-date for TC and Instructors.
• Stay current on all program updates from the AHA and disseminate them to instructors.
• Update and reconcile payments online and all budgetary needs for the program.
• Administrative duties include; ordering supplies, tracking equipment, maintain training equipment and supplies. Distribute equipment and materials to instructors.
• Support the development of course materials and program evaluations.
• Customer Service POC and other duties as assigned.

Required Qualifications

• Current TCC or AHA BLS Instructor Certification with at least two years’ experience as an AHA partner.
• Three (3) yrs. experience in Public Health or closely related field.
• Have excellent oral and written communication skills.
• Able to work with the public and university staff.
• Demonstrates excellent organizational, written and communication skills.
• Proficiency in computer equipment and office software MS Word/Excel/Teams/PowerPoint.
• Demonstrate ability to think critically, troubleshoot and take action to resolve issues.
• Commitment to mentorship, collaboration, and mission-driven work.

Salary Range

$30.00 per hour

Work Shift and Working Conditions

• 18 hours worked across 3 days per week; schedule to be arranged with supervisor

• Some weekends may be required to meet deadlines and accuracy requirements.

• Substantial time is spent working on a computer.

• This is semi-sedentary work which requires the following physical activities: sitting, walking, bending, stooping, lifting, caring, finger dexterity, repetitive motions, talking, hearing, and visual acuity.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.