Job Posting Title:

Human Resource Coordinator

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Hiring Department:

Education - Office of the Dean

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The HR Coordinator will serve as a key member of the Dean’s Office HR team and report to the HR Director. This role supports the full employment lifecycle for College of Education staff and student employees through daily HR operations. The HR Coordinator will help foster a culture of exceptional customer service, timely and accurate support, teamwork, continuous learning, and professional growth, while serving as a trusted resource for employees.

General Notes: This job is on campus with some flexible work opportunity available.

Responsibilities

• Support managers and leadership of the assigned COE units throughout the employee lifecycle including but not limited to recruiting, on-boarding, reclassifications, compensation changes, allowances, timekeeping, leave management, terminations, and off-boarding tasks. Manage approval processes and a high volume of electronic business processes for staff and students in Workday.
• Communicate and administer University policies, regularly respond to inquiries from employees regarding all aspects of employment and provide referrals to appropriate campus resources. Escalate issues to HR Director as needed
• Review and approve timesheets for employees that the COE HR team supports. Provide guidance to employees and managers on proper timekeeping practices and all leave types to ensure compliance with university policy.
• Ensure compliance and consistency across all COE units regarding College of Education’s specific policies and procedures related to staff and students. Establish and maintain a highly confidential personnel file system for staff according to university rules and record retention schedules
• Assist the HR team with annual Staff Awards recognition event, new employee orientation and other HR projects.
• Perform regular reviews of HR Reports in Workday including time, compensation, end dates, and eligibility as well as other reports in support of mass processing.
• Perform other related functions as assigned.

Required Qualifications

• Bachelor’s degree and at least 2 years of related Human Resources responsibilities
• Working knowledge of human resources laws, regulations, and best practices
• Outstanding customer service, strong analytical and problem-solving skills.
• Detail oriented, excellent organizational and communication skills
• Ability to create strong rapport with, and successfully advise, staff members at different levels of the organization
• Demonstrated ability to work independently to manage projects, improve processes and lead projects to completion
• Experience managing and following through with overlapping, time-sensitive projects in a dynamic multi-task environment
• Experience working with confidential information and providing support to customers using discretion
• Proficient in Microsoft Word, Excel and applications in the Microsoft Office suite

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Prior UT experience.
• Experience with Workday and comfort learning new technologies.
• SHRM or PHR certification.

Salary Range

• $65,000 + depending on qualifications

Working Conditions

• Standard office conditions
• Repetitive use of a keyboard

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.