Job Posting Title:

Assistant Manager, Building Services

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Hiring Department:

Education - Office of the Dean

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The University of Texas at Austin provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. We offer robust free training access through LinkedIn Learning, professional conference opportunities, and expansive employee discount program including athletic tickets. Free access to UT Austin's libraries and museums with staff ID card. Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card.

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

To be the point of contact for daily building operations-related issues and assist the Construction and Facilities Manager with the spaces affiliated with the College of Education.

This position will include ensuring life safety and security measures, maintaining daily building operations, and overseeing general maintenance and repair tasks for the building and their integrated systems. The position monitors, coordinates, and provides operational support for all activities associated with the College of Education buildings. The Assistant Manager, Building Services will assist in collaboration with building occupants and various UT departments within the college. They will also coordinate inspections of spaces and report issues to appropriate university units for corrective action.

 Responsibilities

• Attend UT’s building manager meetings and monitor the COE Facilities email for incoming requests.
• Conduct daily facilities walk throughs and report nonstandard conditions, inspect the building for signs of damage or wear issues, cosmetic projects and more. Check all classrooms and conference rooms for cleanliness and operation for daily use.
• Schedule regular building maintenance and janitorial services
• Plan and facilitate equipment and furniture moves
• Coordinate utility outages with occupants
• Ensure that all laboratories are following Environmental Health and Safety polices and procedures
• Maintain Electronic Physical Security Systems (EPSS), AED’s, fire extinguishers and handle all emergency situations (medical, fire, evacuations, etc.) within established procedures.
• Maintain emergency preparedness guide, evacuation plan, shelter in place locations, etc.
• Manage key inventory, issue keys, collect keys, issue and maintain keypad codes, maintain EPSS access list.
• Assist the Construction and Facilities Manager on construction projects by coordinating communication with faculty and staff.
• Point of contact for campus facilities and maintenance crews. Enter service requests in the UT service ticket system (WORQS) and report when work is completed.
• Report emergent issues on evenings, weekends, and holidays to the Construction and Facilities Manager.
• Responsible for space inventory and maintenance of space records; including usage, occupants, and capacity
• Report to Construction and Facilities Manager regarding repair and maintenance of facilities and equipment.
• Other related duties as assigned.

Required Qualifications

Associate's Degree in General Studies with at least 6 years of facilities maintenance work or related building operation services and a minimum of 2 years of supervisor experience.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience at the University of Texas or in a university setting. Demonstrated excellent communication skills. Demonstrated ability to follow verbal and written work instructions. Demonstrated ability to adhere to safety rules and regulations. Demonstrated ability to work as a team member. Demonstrated customer service skills.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• Typical office environment
• Use of manual dexterity
• Repetitive use of a keyboard at a workstation
• Pushing, pulling and moving up to 50 pounds
• Climbing of stairs, climbing of ladders, lifting and moving
• May be required to work in confined spaces extended shifts including nights, weekends, and holidays.
• May be exposed to loud noise, high dust and allergen levels. Operate job related equipment.
• May work around standard office conditions.
• May work around biohazards. May work around chemicals. May work around electrical and mechanical hazards.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.