The USC Office of Cultural Relations and University Events is seeking a Reservations Coordinator to join its team. This individual will facilitate guest registration processes for a wide array of university events, serving as the primary point of guest contact for phone and email correspondence, managing the Reservations phone line and central email inbox, and ensuring that check-in processes run smoothly on-site at events taking place both on and off-campus.

The Reservations Coordinator’s role is to work closely with event producers, on invitee lists and invitations, upload and send event information, manage guest lists as invitees RSVP, manage student employees and run iPad check-in processes at events. This individual must feel comfortable speaking with high profile university guests, maintain professionalism in all correspondence, work well under pressure and maintain a friendly, professional attitude among guests, clients, and coworkers.

The Office of Cultural Relations and University Events produces events that maintain a centralized standard of excellence, quality and protocol for the Office of the President, the Senior Vice Presidents, University Communications, the USC Alumni Association, USC Associates, deans and development officers, by creating favorable environments for donors and friends of USC and enhancing the prestige and goodwill of the university. Our reservations team ensures that guests receive the highest level of customer service, beginning with registration by phone, web, or mail.

This role reports to the Reservation Services Manager and is a flexible hybrid position with 3 days on-site at the University Park Campus and 2 days remote. As events often require evening and weekend availability, this hourly position is eligible for overtime.

Minimum Qualifications

• BA preferred

• 2 years of experience in events, customer service, and data management

• Demonstrated proficiency in written and oral communications.

• Ability to manage multiple projects, events, and deadlines effectively.

• Comfortable working independently and collaboratively in a team setting.

• A sense of "protocol" and ability to work with top-level executives.

• Proficient in Microsoft Excel

• Familiar with Mac computers and iPads

Preferred Qualifications

• Proficient in Salesforce and Marketing Cloud

• Required: Resume and cover letter

• Optional: Reference letter

The hourly rate range for this position is $22.01 - $28.12. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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